Administrative Assistant

Robert Half • Orange, CA • 49min ago

Description We are looking for an Administrative Assistant to provide dependable coordination and day-to-day support for a busy sales-focused environment in Orange, California. This contract position with permanent potential is ideal for someone who enjoys keeping information organized, handling multiple priorities, and ensuring customers and internal teams stay informed. The right candidate brings strong administrative judgment, accuracy in data handling, and the ability to work independently while supporting deadlines across reporting, documentation, and customer communication.

Responsibilities:

Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecast information.

Monitor outstanding requests, prepaid transactions, and open orders, and follow through with the appropriate parties to keep items moving.

Assist with creating quotes and entering sales orders into internal systems while checking confirmations and outbound communication for accuracy.

Organize and maintain records such as invoices, order files, shipment documents, and quality-related paperwork for easy retrieval and compliance needs.

Provide customers with shipment status updates, tracking details, and any required supporting documentation in a timely manner.

Route incoming sales leads, respond to general inquiries, and help coordinate communication between customers, sales staff, and other internal departments.

Arrange meetings and customer visits, record key discussion points, and distribute clear meeting summaries to relevant stakeholders.

Support departmental operations by maintaining office supplies, assisting with trade show or marketing-related activities, and contributing to special projects and process documentation as needed. Requirements - At least 3 years of experience in administrative support, sales support, customer service, or a related office-based role.

High school diploma required.

Strong working knowledge of Microsoft Office applications, especially Excel, Word, and PowerPoint.

Demonstrated ability to manage data entry, document control, and multiple deadlines with a high level of accuracy.

Clear written and verbal communication skills with a detail-oriented customer service approach.

Ability to work independently, stay organized, and handle shifting priorities with minimal supervision.

Experience using order entry, quoting, or ERP-style business systems is preferred.

Must be able to lift up to 25 pounds on an occasional basis. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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