Project Admin

Insight Global • Largo, FL • 1h ago

Job Description

We are seeking a detail-oriented Project Administrator to support an engineering partner based in Clearwater, FL. This individual will play a key role in ensuring day-to-day project operations run smoothly by providing administrative and organizational support across multiple projects and teams.

The Project Administrator will be responsible for tracking project activity, maintaining accurate documentation, and organizing project-related data to support engineers, project managers, and leadership. This role will also manage general administrative tasks such as ordering office supplies, coordinating logistics, and supporting internal processes to keep the office functioning efficiently.

Additional responsibilities may include scheduling meetings, preparing reports, updating spreadsheets or project tracking tools, assisting with onboarding paperwork, and serving as a point of contact for internal teams regarding project status and administrative needs. The ideal candidate is highly organized, proactive, and comfortable juggling multiple priorities in a fast-paced engineering environment.

Responsibilities include:

Tracking and updating project data, timelines, and documentation

Supporting project managers and engineers with administrative tasks

Maintaining organized digital and physical records

Ordering and managing office supplies and coordinating vendor services

Assisting with reporting, data entry, and document preparation

Scheduling meetings and coordinating internal communication

Ensuring compliance with internal processes and operational standards

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

1-2 years of administrative experience

Has experience with Microsoft Office products (Excel & PowerPoint)

GED/High School Diploma - Quickbase exp

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