Job Title: Plant Administrative Specialist
Job Description
This role provides comprehensive administrative and operational support at a busy plant location. You will manage truck scale operations, support payroll and accounts payable processes, maintain key plant records, and interact daily with drivers and plant personnel. The position combines office-based administrative work with hands-on, customer-facing activities, offering variety throughout the day within a close-knit, growing team.
Responsibilities
Operate the truck scale to accurately weigh company, customer, and third-party trucks and issue tickets.
Collect and verify documents from drivers and ensure all paperwork is complete and properly filed.
Scan and enter raw material tickets into the appropriate systems in a timely and accurate manner.
Process vendor invoices and purchase orders in alignment with established accounts payable procedures.
Provide day-to-day administrative support for plant leadership, including correspondence, filing, and general office tasks.
Compile, enter, and report payroll data and production statistics to support plant operations and reporting requirements.
Track finished goods inventory, equipment utilization, plant costs, and labor hours to support operational visibility and decision-making.
Purchase parts and safety supplies as needed to support plant operations and maintain adequate stock levels.
Maintain fuel inventory records and equipment downtime reports to support maintenance and cost tracking.
Prepare and support month-end accruals and reporting activities as required.
Process personnel changes and maintain accurate and confidential employee files and records.
Perform timekeeping activities in Kronos or similar payroll systems, ensuring accurate time and attendance records.
Collaborate with drivers, plant staff, and other stakeholders to resolve issues and provide responsive customer service.
Support general office management activities to keep the plant office organized and running smoothly.
Essential Skills
2-3 years of experience in an administrative, payroll, or similar office-based role.
Experience processing payroll in a business or industrial environment.
Proficiency with payroll systems; experience with Kronos is preferred but not required.
Experience with accounting or ERP systems such as Oracle or JD Edwards.
Basic Microsoft Excel skills for data entry, tracking, and reporting.
Strong data entry skills with high attention to detail and accuracy.
Ability to provide professional customer service to drivers, vendors, and internal staff.
Organizational skills to manage multiple tasks, documents, and deadlines in a fast-paced environment.
Ability to work independently and take ownership of assigned responsibilities.
Clear written and verbal communication skills for interacting with diverse stakeholders.
Additional Skills & Qualifications
Experience with SAP for purchasing or administrative tasks is a plus.
Experience in accounts payable, including processing vendor invoices and purchase orders.
Experience with payroll processing tools beyond Kronos is beneficial.
Familiarity with office management practices in an industrial or plant environment.
Comfort working with production statistics, labor hours, and cost tracking.
Ability to learn and adapt to new systems and processes quickly.
Strong problem-solving mindset and willingness to take initiative.
Interest in working in a growing company with a tight-knit, collaborative team.
Work Environment
This is a fully onsite role at a plant facility, working Monday through Friday, typically between 6:30/7:00 a.m. and 3:00 p.m. The position is based in an office within an operational plant environment, combining desk-based administrative work with regular interaction on the plant site and with drivers. You will work closely with a tight-knit team in a growing organization, with frequent in-person collaboration. The role involves hands-on, face-to-face interaction with drivers and plant staff, allowing you to move around during the day rather than remaining at a desk continuously. Standard office technology, payroll systems such as Kronos, and ERP platforms such as Oracle, JD Edwards, and potentially SAP are used regularly to support operations.
Job Type & Location
This is a Contract position based out of Bath, NY.
Pay and Benefits
The pay range for this position is $20.00 - $21.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bath,NY.
Application Deadline
This position is anticipated to close on May 18, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
