Job Title: Administrative Support Specialist
Job Description
The Administrative Support Specialist provides comprehensive administrative and clerical support to leadership and office staff while serving as backup front desk support. This role manages day-to-day office operations, coordinates communication among internal teams and external partners, and assists with document preparation, scheduling, and special projects. The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office and Adobe applications.
Responsibilities
Provide administrative support to leadership and office staff, ensuring daily operations run smoothly.
Serve as backup front desk support by greeting visitors in a professional manner and answering incoming phone calls.
Act as a liaison between internal teams, clients, subcontractors, and vendors to facilitate clear and timely communication.
Manage incoming and outgoing calls, emails, and other correspondence with accuracy and professionalism.
Maintain organized filing systems, including both electronic and physical records.
Prepare, edit, and format documents, reports, and presentations using Microsoft Office and Adobe applications.
Coordinate meetings, including scheduling, preparing materials, and arranging logistics.
Arrange travel and support the planning and coordination of events as needed.
Organize, handle, and maintain confidential information with discretion and integrity.
Support and occasionally lead administrative projects from initiation through completion.
Identify opportunities for process improvements and recommend or help implement more efficient administrative procedures.
Assist with website updates or the creation and editing of marketing materials as requested.
Perform other administrative and office support duties as assigned to support overall business operations.
Essential Skills
3-5 years of administrative or office support experience preferred.
Proven experience providing administrative support in an office environment.
Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and other Microsoft Office applications.
Experience using Adobe applications for document preparation and formatting.
Solid data entry and clerical skills with strong attention to detail.
Ability to manage multiple tasks, prioritize work, and meet deadlines.
Strong written and verbal communication skills for managing calls, emails, and correspondence.
Ability to maintain confidentiality and handle sensitive information appropriately.
Professional front desk and office support skills, including greeting visitors and answering phones.
Additional Skills & Qualifications
Experience acting as a liaison between internal teams, clients, subcontractors, and vendors.
Background in general administration, office support, or clerical roles.
Familiarity with organizing and maintaining both electronic and physical filing systems.
Experience coordinating meetings, travel, and events.
Ability to support and occasionally lead administrative projects and process improvement initiatives.
Comfort assisting with website updates and basic marketing materials.
Strong organizational skills and a proactive, service-oriented approach to administrative support.
Work Environment
This is an on-site position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role is based in a professional office environment that includes front desk coverage, interaction with visitors, and collaboration with internal staff and external partners. Work is performed using office equipment and technologies such as computers with Microsoft Office Suite and Adobe applications, phone systems, and electronic filing systems. The environment supports focused administrative work, document preparation, and coordination of meetings and events, with an expectation of professional attire appropriate for an office and reception setting. A competitive compensation package is offered, along with benefits that include medical, dental, disability, and 401(k) eligibility after a probationary period.
Job Type & Location
This is a Contract to Hire position based out of Bladensburg, MD.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bladensburg,MD.
Application Deadline
This position is anticipated to close on May 18, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
