Details
Open Date 05/04/2026
Requisition Number PRN44923B
Job Title Administrative Assistant
Working Title Administrative Assistant/ HR Specialist
Career Progression Track D
Track Level M3 - Manager, M2 - Senior Supervisor, M1 - Supervisor, P4 - Advanced, P3 - Career, P2 - Developing, S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday-Friday 8-5
Schedule may vary
VP Area U of U Health - Academics
Department 00220 - Anesthesiology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $20-$40 per hour DOE
Close Date 05/31/2026
Priority Review Date (Note - Posting may close at any time) 05/17/2026
Job Summary
The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a motivated and professional HR Specialist/ Administrative Assistant to provide complex administrative & HR support for support for the Department Leadership. In this role, under minimal supervision, you would be responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department's internal and external customer service, human resource and financial accuracy pertaining to administrative and HR areas.
Responsibilities
Assists department with business planning and goal setting related to HR & administration.
Assists with the implementation of department and University policies and procedures.
Provides administrative support to upper level department management by scheduling appointments, coordinating meetings, etc.
Forecasts, develops and implements policies and procedures in the areas of customer service, human resources and budgetary goals and objectives that are consistent with University of Utah's policies.
Markets and promotes new and existing programs and services to internal and external customers.
Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Superior organizational skills
Excellent communication and interpersonal skills including written and verbal
General accounting & finance knowledge
University administrative experience
The ability to effectively & diplomatically address and resolve complex situations of a sensitive and/or confidential nature
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
