Job Title: Accounting AssistantJob Description
The Accounting Assistant supports the finance team by performing cash control procedures, managing B2B collections, and processing high-volume, complex billing with a high degree of accuracy. This role requires strong reasoning abilities, advanced mathematical skills, and the initiative to solve complex issues while representing the company professionally with customers and the public. The Accounting Assistant uses Microsoft Office applications, accounting systems, and an integrated ERP system to process customer payments, reconcile accounts, and maintain accurate financial records. Success in this position depends on sound judgment, strong people skills, and the ability to contribute positively to a collaborative work environment.
Responsibilities
Receive and process cash receipt transactions accurately and in a timely manner.
Perform B2B collection functions by making necessary collection contacts to ensure prompt payment from assigned customers.
Review sales orders for pricing accuracy and work closely with Customer Service to resolve any pricing discrepancies.
Invoice butter and powder sales orders with a high degree of accuracy.
Input and process customer deductions related to pricing discrepancies, short or mis-shipments, scorecard deductions, and late delivery or loss of sale claims.
Contact customers as needed to research, clarify, and resolve payment deductions.
Prepare deduction write-offs and submit them for appropriate approval.
Perform account reconciliation activities to ensure accurate accounts receivable records.
Support billing, invoicing, and invoice processing activities as part of the accounts receivable function.
Provide administrative support related to accounting, billing, and data entry tasks.
Cross-train with other team members and provide backup support during absences to maintain continuity of operations.
Follow all safety and working rules in accordance with company policies and procedures.
Work collaboratively and maintain positive working relationships with co-workers, management, customers, vendors, and other employees.
Maintain a positive attitude and contribute to a quality-focused and harmonious work environment.
Demonstrate excellent, regular full-time attendance in support of company objectives.
Use initiative and sound judgment when making decisions, keeping the company's best interests in mind.
Operate personal computer systems and accounting software effectively after an appropriate training period.
Perform other related duties as assigned by management.
Essential Skills
Minimum 2 years of accounts receivable experience.
Cash application and B2B collections experience.
Experience with an integrated ERP system in the customer payment application process.
High-volume, complex billing experience.
Proficiency in Microsoft Windows, Word, and Excel.
Ten-key by touch proficiency.
Strong accounting and accounts receivable skills, including reconciliation and credit-related activities.
Experience with billing, invoicing, and invoice processing.
Accurate and efficient data entry skills, including Excel data entry.
Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Strong written and verbal communication skills at a college level.
Advanced computational and mathematical reasoning skills.
Ability to exercise good judgment, tact, and people skills in interactions with customers and colleagues.
Ability to work effectively as a company representative with customers, the public, and internal teams.
Excellent written and spoken English.
Additional Skills & Qualifications
Bachelor's degree in Business, Accounting, or Finance is desirable; relevant experience in lieu of education will be considered.
Experience with EDI is preferable.
General bookkeeping experience is beneficial.
Experience in both accounts receivable and accounts payable functions is an advantage.
Administrative support experience in an accounting or finance environment is helpful.
Ability to quickly learn and operate new equipment and systems after an appropriate break-in period.
Demonstrated ability to maintain a positive attitude and contribute to a quality-driven culture.
Work Environment
This is a full-time position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role is based in a professional office environment that relies on personal computers, Microsoft Office applications, accounting systems, and an integrated ERP platform for daily work. The dress code is business casual, and jeans are not permitted. The work setting emphasizes safety, adherence to company working rules, and a collaborative, supportive culture where employees cross-train and provide backup for one another. Benefits typically include family medical, dental, and vision coverage, retirement plans, paid holidays, paid vacation, and tuition reimbursement, supporting both professional growth and overall well-being.
Job Type & Location
This is a Contract to Hire position based out of Visalia, CA.
Pay and Benefits
The pay range for this position is $21.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Visalia,CA.
Application Deadline
This position is anticipated to close on May 11, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
