Job Title: Accounts Payable SpecialistJob Description
This project-based Accounts Payable Specialist role focuses on supporting day-to-day administrative and accounting operations, including processing invoices, payments, and credit card transactions. You will manage high-volume accounts payable activities, ensure accurate coding to the general ledger, and assist with monthly compliance tasks such as sales tax remittance. This position is ideal for a detail-oriented accounting professional who enjoys structured processes and working with financial data in a fast-paced office environment.
Responsibilities
Open, organize, and process incoming mail on a daily basis to ensure timely handling of all documents and payments.
Process payments by company, following established procedures; receive training on payment processes and support training others on depositing checks.
Scan invoices and ensure they are accurately captured and routed for processing and record-keeping.
Manually process operating expense invoices on a daily basis, ensuring accuracy and adherence to company policies.
Process checks on a weekly basis, verifying details, preparing check runs, and ensuring proper approvals and documentation.
Organize printed checks by company and prepare them for mailing in an orderly and secure manner.
Prepare outgoing mail by stuffing envelopes, running them through the postage machine, and ensuring timely dispatch.
Perform daily credit card coding by reviewing transactions and assigning appropriate general ledger accounts.
Code credit card transactions accurately to the general ledger to support reliable financial reporting.
Review and code the Fuel Express invoice on a monthly basis, ensuring proper allocation and GL coding.
Download current invoices from online portals and integrate them into the accounts payable workflow.
Complete monthly sales tax remittance by logging into state websites and making accurate electronic payments.
Maintain organized records of invoices, payments, and compliance documentation to support audits and internal controls.
Collaborate with team members to resolve invoice, payment, or coding discrepancies in a timely and professional manner.
Essential Skills
2-4 years of accounts payable or invoicing experience, with demonstrated ability to handle daily and weekly AP cycles.
Hands-on experience with accounts payable processes, including invoice processing, check runs, and expense handling.
Foundational knowledge of accounting practices, including general ledger coding and reconciliation concepts.
Experience with accounts receivable processes and reconciliation of financial records.
Strong data entry skills with a high level of accuracy and attention to detail.
Proficiency in Microsoft Office, including Microsoft Excel, for organizing and analyzing financial data.
Ability to manage multiple tasks such as daily AP processing, weekly check processing, and monthly compliance activities.
Comfort working with online portals to download invoices and access state websites for electronic payments.
High school diploma (HS Diploma) or equivalent.
Additional Skills & Qualifications
Experience with invoice processing in a high-volume environment.
Ability to reconcile accounts and investigate discrepancies in invoices or payments.
Strong organizational skills to manage mail, documents, and payment records efficiently.
Effective communication skills to collaborate with internal teams and external parties when needed.
Comfort learning and following structured processes and financial controls.
General familiarity with credit card transaction coding and expense allocation.
Work Environment
This role is fully onsite, working five days per week in an office environment. Typical hours are approximately 8:00 a.m. to 4:30 p.m., with some flexibility around those times. The dress code is business casual. You will work in a professional setting that relies on standard office technology, including computers, online portals, and postage equipment, while collaborating closely with accounting and administrative staff.
Job Type & Location
This is a Contract to Hire position based out of Des Moines, IA.
Pay and Benefits
The pay range for this position is $24.04 - $26.44/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Des Moines,IA.
Application Deadline
This position is anticipated to close on May 18, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
