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Pre-Construction Coordinator

A/Z Corporation • North Stonington, CT • 1h ago

Salary Range $110,000.00 - $140,000.00 Salary/year

Position Type Full Time

Job Shift Day

Education Level 4 Year Degree

Travel Percentage Up to 25%

Category Construction

Description

POSITION SUMMARY: This position will support the preconstruction team by managing the flow, visibility, and coordination of estimating and preconstruction efforts. The primary roles and responsibilities of the position include, but are not limited to, the following:

Maintain the estimating log, ensuring real-time accuracy of project status, due dates, assignments, and values

Drive alignment of opportunity data across marketing, estimating, and finance platforms

Coordinate estimate setup, including estimate number creation and alignment with internal systems

Track and support the go/no-go process by coordinating input, following up with stakeholders, and documenting decisions

Help ensure estimating resources are aligned with confirmed pursuit strategy

Maintain estimating workload tracking to provide visibility into team capacity and upcoming commitments

Identify potential resource constraints and communicate conflicts early

Support leadership with clear, actionable information to inform prioritization decisions

Establish and maintain internal estimating milestones for each pursuit

Ensure internal review meetings are scheduled and occur at appropriate stages

Monitor progress and flag risks early to prevent last-minute compression of effort

Support development of subcontractor bid lists using standardized templates

Track subcontractor participation across trades and projects

Identify and escalate gaps in coverage early in the process

Ensure bid readiness by maintaining organized subcontractor quotes, leveling documentation, and file structures

Support consistent folder structures and naming conventions across all projects

Assist with post-bid organization to support smooth transition to procurement and operations

Standardize and maintain estimating platform setup within multiple estimating software across all projects

Support consistent use of preconstruction tracking tools such as Join

Ensure alignment between estimating outputs and tracking platforms

Assist in development and implementation of standardized workflows and best practices

Coordinate with Marketing to ensure timely delivery of estimating inputs for proposal submissions

Interface with Procurement, Operations, and Finance to maintain alignment of project information

Promote clear and consistent communication across project teams

Qualifications

Bachelor's degree in Construction Management, Engineering, Business, or related field preferred

3+ years of experience in construction, estimating, project coordination, or similar role

Familiarity with construction estimating processes and subcontractor coordination preferred

Experience with estimating and project tracking software (e.g., Sage Timberline, BuildingConnected, Join) a plus

Strong proficiency in Microsoft Excel and general office software

Skills & Characteristics

Highly organized with strong attention to detail

Ability to manage multiple priorities in a fast-paced environment

Strong communication and follow-up skills

Proactive mindset with the ability to identify issues and drive resolution

Ability to work independently while supporting a collaborative team environment

Comfortable working in a supporting role within a fast-paced team environment

Professional demeanor with a commitment to confidentiality and business ethics

AZ Corporation is an employee owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status

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