Summary This position is located at the Department of Veterans Affairs New Jersey Healthcare System (VANJHCS), East Orange/Lyons Campus, Environmental Management Service (EMS). The incumbent will rotate every year between East Orange and Lyons Campus. Responsibilities Duties include but may not be limited to the following: Incumbent is responsible for the supervision of housekeepers. The incumbent performs the following duties: Supervision: Appraises and evaluates work performance Inspects areas to assure cleanliness and antiseptic protocols are met and in accordance to the area cleaned Schedules staff for day and evening shifts, including weekends to assure coverage Initiates disciplinary actions when necessary Conduct disciplinary investigations Approves leave Recommends staff members for awards Writes or alters positions descriptions Assigns and re-distributes work based on workload needs Provides guidance to subordinate staff relating to protocol and problems experienced Administration: Contributes to policies and assists in resolving endemic problems experienced in the Service Participates on committees Oversees and initiates the ordering of equipment Inspects equipment and oversees it is maintained according to policy Prepares and submits various reports related to work assignments and inspection outcomes Performs other related duties as assigned. Planning Incumbent plans daily, weekly, and monthly work schedules and assignments for employees supervised. Establishes deadlines and priorities on the basis of general work schedules, methods, and procedures of the team. Determines how many assignments can be done concurrently or which must be delayed, the number of employees necessary to accomplish the work, and the availability of machinery, materials, and associated equipment needed. Schedules work and reassigns personnel to meet emergency situations (e.g., excessive absenteeism, unexpected resignations, or unusual situations which occur in the Medical Center, Page 2 of 4 such as flooding due to plumbing fixtures, and problems occurring daily due to the Medical Center physical condition). Determines proper methods, materials, personnel requirements, and time estimates necessary to ensure that cleaning and sanitation standards are met in assigned area. Decides on the best method of coping with emergencies in so far as materials, equipment, and personnel are concerned. Work Direction Incumbent has full supervisory responsibility for work operations and is accountable for the quality and quantity of work performed. Assigns employees to tasks as required, and instructs them in any changes in routine work assignments or methods. Conducts inspections of work while in progress and after completion to assure that all regulations are adhered to and all objectives have been met. Provides on-the-job training of all employees assigned to section in cleaning methods; use of various cleaning compounds, germicides, disinfectants, etc., and the proper mixing of these solutions; the use and care of scrubbers, buffers, vacuum cleaners, etc., isolation techniques and control of bacterial cross-infection. Participates in formal training classes by providing classroom instruction on environmental sanitation issues. Based on a continuing observance of employees, makes suggestions to General Foreman regarding the need for a review or revision of techniques involved in cleaning and maintenance schedules. Administration Incumbent receives general instructions from the Foreman regarding work assignments, and effectively transmits these instructions to his/her subordinates, in a clear manner, to preclude any confusion in job performance. Approves leave requests and recommends conversion of probationary employees. Sets performance for subordinates and provides formal appraisals of work performance. Initiates recommendations for promotion or reassignment of subordinates. Counsels employees, adjusts informal complaints and grievances through discussion with employees and union representatives. Initiates disciplinary actions as needed. Provides updates during daily conferences on progress made on work assignments and projects. Submits written sanitation inspection reports periodically. Incumbent possesses software knowledge and skills in using Microsoft Outlook, Word, PowerPoint and Excel. Work Schedule: Rotating Shifts, Weekends and Holiday Position Description Title/PD#: Housekeeping Aid Supervisor/PD01731A Physical Requirements: See VA Directive and Handbook 5019 Requirements Conditions of Employment U.S. Citizenship; non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Suitable for Federal employment, determined by a background investigation All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Services Registration is required for males born after 12/31/1959 Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Dexterity and Safety Interpret Instructions, Specifications (other than blueprint reading) Lead or Supervise Plan and organize work Use and Maintain Tools and Equipment Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
