Administrative Assistant II- Wastewater

Arizona Employer • Kingman, AZ • 12h ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7443976

GENERAL DESCRIPTION OF POSITION

Performs routine and complex technical engineering and administrative related work within the Engineering, Utility Administration or Public Works Departments. Manages projects, planning processes and provides information and assistance as requested. Manages records and various department accounting and procurement functions. The Administrative Assistant II is distinguished from the Administrative Assistant in that the Assistant II is responsible for a broader range of duties with more flexibility and independence in making decisions and carrying out tasks (within prescribed procedures) for assigned functions within the department.

SUPERVISION RECEIVED

Works under the general guidance and direction of the City Engineer, Finance Administrator or Public Works Director.

SUPERVISION EXERCISED

Generally none. Some assignments may provide supervision of other support staff, such as Administrative Secretaries, Customer Service Representatives, student interns, and part time staff.

Essential Functions

Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

Performs a variety of engineering, utility billing, or public works office duties, related to routine technical, administrative and related department assigned tasks.

Researches records, maps and other data to obtain typical engineering and technical data such as location of sewer mains, sewer taps, water mains, hydrants, etc., special property assessments and sewer and water classifications for utility customers. Examines work for exactness and conformance to policies and procedures. Adjusts errors and handles complaints.

Assists in the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Interprets City ordinances relating to department services and recommends procedures to improve efficiency and effectiveness of operations.

Pursues collection of delinquent utility accounts, including processing delinquent notices; prepares delinquent off and on service orders; establishes and monitors payment schedules; pursues recovery of bad debt.

Assists in the coordination of required advertising for bids, reviews construction bids and makes necessary of required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria.

Assists project management staff with construction of the municipal projects.

Assists in the maintenance of engineering and infrastructure records, municipal utility regulations, and/or public works records.

Reviews applications for utility permits, building permits, right-of-way permits, franchise utility permits, etc. Issues routine permits and maintains permit records (applicable to Engineering Department only).

Performs a variety of office related functions, including preparing permits, correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. Receives telephone calls and customer inquiries concerning utility billing or services; handles questions and matters of more technical nature.

Reviews water/sewer locations and availability with land owners, real estate personnel, engineers, and developers.

Responsible for computing and setting up payback agreements and assessing developers upon building permit applications (applicable to Engineering Department only).

Responsible for all monthly utility billing functions to include reviewing exception reports, analyzing customer water usage and variances, processing leak adjustments, and uploading utility bills to third party vendor for distribution.

Reproduces documents and maps upon request from other City Departments and/or the public; and collects appropriate fees.

Researches recorded data from City and County records relating to street and utility rights-of-way, annexation and other matters.

Responsible for uploading and reviewing customer payment activity within the banking and IVR portals on a daily basis.

Orders supplies for Utility Billing, Engineering or Public Works Department from in-house and outside suppliers.

Maintains extensive filing system, and ensures proper filing of plans and documents.

Coordinates conferences with consultants, developers, other utility companies, etc., reserving meeting rooms as needed.

Assists in preparation and coordination of department budget; prepares cost estimates for budget recommendations; maintains budget files; tracks and reconciles departmental budget accounts, expenditures, transactions, financial statements and reports; investiga

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