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Position Summary:
Florida Atlantic University is seeking a Senior Associate Director of Finance and Business Operations. - Boca Raton, FL.
The Senior Associate Director of Finance and Business Operations reports to the Executive Director of Housing and Residential Education and serves as the senior financial and business operations leader for Housing and Residential Education. Responsible for providing strategic leadership, oversight, and accountability for all financial, budgetary, and business operations functions.
The Senior Associate Director supervises the Assistant Director for Business Operations and leads the Business Operations team, including two Coordinators.
As a key member of the Housing and Residential Education Leadership Team, the Senior Associate Director partners with senior leadership to ensure sound financial stewardship, regulatory compliance, and effective business processes that support the department's mission and strategic priorities.
Summary of responsibilities:
Financial Leadership and Budget Management:
Lead the development, management, and oversight of the department's annual operating and facility improvement plan budgets, including forecasting revenues and expenditures across all designated cost centers.
Prepare and maintain multi-year financial projections and revenue forecasts; provide updates as needed to support strategic and operational decision-making.
Advise the Executive Director on financial forecasting, budget tracking, profit and loss activity, cash flow, and budget availability.
Prepare departmental budget reports, financial statements, and ad hoc analyses as required.
Develop facility improvement budgets and monitor expenditures to ensure alignment with approved plans.
Business Operations and Financial Oversight:
Provide strategic direction, accountability, and oversight for all departmental accounts and financial activities.
Oversee all expenses and accounts payable functions, including expense justification requests, purchase requisitions, payment requests, journal entries, budget amendments, spend authorizations, payroll adjustments, and expense reports.
Maintain accurate balances for open and blanket purchase orders; review invoices for accuracy and compliance.
Prepare and record monthly journal entries in Workday.
Review and oversee salaries, benefits, and OPS encumbrances to ensure accurate financial records.
Provide oversight for all Workday and Owl Central approval processes related to budget development, accounts payable, and human resources.
Purchasing, Contracts, and Compliance:
Provide oversight for all purchasing and accounts payable activities, including requisitions, purchase orders, and department p-card activity.
Collaborate with the Contracts Specialist (Legal) and departmental staff to ensure contracts are properly completed and executed prior to requisitions and payment requests.
Maintain and update policies and procedures to ensure compliance with university policies, procedures, and regulatory requirements.
Establish and monitor internal controls to promote fiscal integrity and operational compliance.
Human Resources and Payroll Oversight:
Lead and manage human resource recruitment (posting) and hiring processes for all full-time staff within the department in collaboration with the Student Affairs HR Partner.
Oversee and manage departmental payroll and timekeeping functions, ensuring accuracy, timeliness, and compliance.
Leadership, Collaboration, and Training:
Supervise an Assistant Director and Coordinator and indirectly supervise a second Coordinator.
Serve as an active member of the Housing and Residential Education Leadership Team, contributing to strategic planning and organizational decision-making.
Evaluate departmental financial procedures and business processes; provide recommendations for continuous improvement.
Provide training and guidance to departmental staff on financial policies, procedures, and systems as needed.
Collaborate with Division Finance Team members and other campus partners to ensure alignment with institutional financial practices and priorities.
Serve on committees at university as needed.
May represent the university on appropriate committees at the national, state, and university levels.
Other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
Explore Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB (https://bdb.org/data/housing/)
Minimum Qualifications:
A master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.
Salary:
$100,000 - $110,000 annually.
Exempt Administrative, Managerial, Professional (AMP)
College or Department:
Division of Student Affairs: University Housing
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8am - 5pm. Some nights and weekends are required.
Application Deadline:
2026-05-13
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Florida Atlantic University is where your future begins.
With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.
To learn more about the vision and mission of FAU, please visit: www.fau.edu
In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.
Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.
Clery Act Information (https://www.fau.edu/police/clery.php)
Consumer Information
Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
