Administrative Assistant

Robert Half • Sunnyvale, CA • 4h ago

Description We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting.

Responsibilities:

Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow.

Review research materials aloud as needed to support the scientist's work and ongoing projects.

Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements.

Assist with movement and navigation within the office environment when on-site support is needed.

Prepare or help complete expense documentation in partnership with the labs administrative support team.

Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned. Requirements - Basic understanding of mathematics, including the ability to recognize and interpret common mathematical symbols and expressions.

Working knowledge of LaTeX, especially for editing technical content and formatting equations or text-heavy academic documents.

Strong verbal and written communication skills in English.

Familiarity with standard office software such as Microsoft Office and Adobe Acrobat.

Ability to manage detailed work accurately while responding to direction in a timely manner.

Progress toward a Bachelor's degree in Computer Science, Mathematics, or a related field is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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