Administrative Assistant for Professional and Technical Dept

Brunswick Community College • Bolivia, NC • 11h ago

Under general supervision the administrative assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College. This will include, but not limited to; typing, data entry, reception, maintain inventory of office supplies, completing requisitions, distributing mail, handling incoming calls, arranging appointments, operating and maintaining various office equipment. Duties also include assisting faculty with clerical needs; working effectively with co-workers, students, and the public.

Essential Duties and Responsibilities

Provides administrative and clerical support for the Dean of Professional and Technical programs and faculty members, (Full-time and adjunct)

Coordinates daily office operations

Assists the Dean in planning, organizing, coordinating, directing, and executing the administrative functions of the division

Collects and reviews timesheets, leave forms and other payroll related information for appropriate faculty and staff of the division.

Calculates, enters, and produces adjunct faculty contracts

Prepares and submits pertinent paperwork associated with new hires

Serves as the adjunct faculty liaison (i.e., room key requests)

Exceptional working knowledge and ability to perform tasks required of the Curriculum Module of (CIS) Colleague, Self Service, and Watermark Faculty Success

Coordinates the collection and submission of textbook adoption forms to the BCC bookstore and Curriculum Coordinator

Maintains and populates shared information on Microsoft TEAMS

Edits, prepares and distributes information into Microsoft TEAMS and Watermark Faculty Success related to course syllabi, budget sheets, faculty rosters and PandT student enrollment data

Monitors, orders, and maintains office supplies and instructional materials for the division

Develops and submits purchase requisitions via E-Procurement

Prepares and submits pertinent paperwork associated with faculty travel

Exceptional working knowledge of and the ability to navigate the NCCC Combined Course Library

Assists all faculty with the day-to-day office functions

Assigns, maintains, collects and distributes faculty mail in the McLamb building

Oversees working conditions of office equipment

Designated point person to create and submit work order requests for the division

Reviews semester course schedules and supports Faculty with sending changes to Curriculum Coordinator

Assists in editing instructional portions of college catalog and other college related publications

Works in a multi-task environment, requiring organizational and interpersonal skills

Serves on college committees as needed

Performs other related duties as required

Confidentiality is imperative

Minimum Qualifications

Associates Degree from an accredited institution and three years of related experience or equivalent combination of education and experience

Proficiency in Microsoft Office applications including Microsoft Teams

Completes tasks in a timely manner

Ability to communicate with all levels of employees of the College

Positive attitude is required

Preferred Requirements

Three or more years of experience in an academic setting, community college preferred

Proven ability to work with diverse population including administration, faculty, staff, and students,

Working knowledge of Colleague

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