Executive Administrator

Applied Research Associates, Inc. • Arlington, VA • 2h ago

Description

ARA is seeking a dynamic and detail-oriented Executive Administrator to support senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.

This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you're highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.

What you'll do as an Executive Administrator

Prioritize tasks and manage time effectively to meet deadlines

Ensure timely reminders for important deadlines and meetings

Prepare agendas, attend meetings, and compile minutes when required

Identify opportunities for process improvement and implement streamlined workflows

Collect, organize, and maintain excel data sets for the government relations team

Build and maintain positive relationships with internal stakeholders

Act as a liaison between team members, departments, and external partners

Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements

Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time

Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team

Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed

Provide necessary travel documents and information to ensure smooth travel experiences

Submit and track expense reports, ensuring accuracy and compliance with company policies

Draft, proofread, and edit emails, memos, reports, and other documents as needed

Manage document workflows, approvals, and signatures as needed

Executive Administrator Requirements

The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team

Bachelor's degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree

Proven experience as an executive or administrative assistant or in a similar role

Exceptional organizational and multitasking abilities

Strong written and verbal communication skills

Proficient in Microsoft Office Suite and other relevant software

Attention to detail and problem-solving skills

Ability to work independently and collaboratively in a fast-paced environment

Recommendations and/or references are highly encouraged

Company & Division Information

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,200 employee-owners and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees contributions not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, "Engineering and Science for Fun and Profit" sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.

Qualifications

Behaviors

Required

Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

Self-Starter: Inspired to perform without outside help

Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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