Office Mailroom and Document Scanning Specialist - Entry-Level

Rising Medical Solutions • Milwaukee, WI • 2h ago

We are looking for our next Intake & Distribution Coordinator (working title: Office Mailroom and Document Scanning Specialist). This entry-level position is responsible for the smooth and speedy flow of information between Rising and its bill review clients, and to process all incoming and outgoing mail for entire office. In a typical day, an I&D Coordinator spends most of their time sorting bills according to @type and scanning them into our electronic system.

In this job, you will:

Distribute all incoming office mail not subject to bill review

Sort all incoming bills received through E-mail, Fax, UPS, USPS, FTP (File Transfer Protocol) and Fed EX by @type of bill (HCFA, UB-92 and Non-standard forms) and according to client and office specific requirements

Scan bills and attachments to appropriate group and client (Specialty Bill Review, Rush, General or Special Handling)

Scan images and specify @type of bill (HCFA, UB-92) continuations or attachments. Save all E-Collated bills into Rising's bill review software and transfer all bills into correct queues for processing

Track weight of physical mail sorted and time spent sorting.

Track number of all electronic bills sorted and number of all bills scanned.

Print images and EORs when needed

Prepare outgoing bills for return to clients according to client-specific instruction (UPS, USPS, Scanning, E-mail, FTP, etc.)

Assist with outgoing USPS mail and mailing it out daily

Tracking all sent UPS packages, verifying delivery

Preparing and scanning all re-evaluations received through various methods into Rising's data warehouse

Assist vendors when they call or E-mail to request information

Participate in ongoing training to enhance job skills and knowledge

Assist with maintenance of office equipment

Participate in team meetings to communicate and learn knowledge and information related to job function, company, and industry

Follow HIPAA and regulations

Requirements

Does this sound like you? If so, we'd love to hear from you:

Meticulous attention to detail

Ability to focus on routine tasks over a sustained time period

Has a knack for identifying process improvements and efficiencies

Able to self-manage effectively while working collaboratively within the team

Likes to stay productive and find work to do

Has an enthusiastic approach to work

Thrives in an office environment with structured production goals

Benefits

Rising's Special Sauce

Beer, soft drinks, and food on Thursday afternoons

A relaxed, yet upbeat, work environment, with a jeans professional dress code

Competitive base salary, profit sharing, 401k matching, PTO and career growth opportunities

Awesome location just south of downtown Milwaukee

Unlimited Coffee!

Rising was named a Top Workplace in the healthcare industry for 2023! Check out our profile here: Rising Medical Solutions, Inc Profile (topworkplaces.com) (https://topworkplaces.com/company/rising-medical-solutions/)

We're on YouTube! Check out our culture at: http://www.youtube.com/user/RisingMedical

Want to see more? Check out our:

Facebook: https://www.facebook.com/RisingMedicalSolutions

LinkedIn: http://www.linkedin.com/company/rising-medical-solutions

Glassdoor: http://www.glassdoor.com/Overview/Working-at-Rising-Medical-Solutions- EIIE322608.11,35.htm pages (http://www.glassdoor.com/Overview/Working-at-Rising-Medical-Solutions-%20%20EI\IE322608.11,35.htm%20pages)

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