Administrative Project Specialist, Executive Recruitment (SOM - Office of the Dean) - #Staff

Johns Hopkins University • Baltimore, MD • 2h ago

The Johns Hopkins University School of Medicine is seeking an Administrative Project Specialist, Executive Recruitment . The Administrative Project Specialist is a key member of the newly established Executive Recruitment function within the Office of the Dean and CEO at the Johns Hopkins School of Medicine, which leads the recruitment of senior academic and executive leaders, including department and division directors. The Administrative Project Specialist partners closely with the Director of Faculty and Executive Recruitment to provide programmatic, operational, and communications support to ensure efficient and well-coordinated executive search processes.

The Administrative Project Specialist will provide general administrative and coordinating support for activities and/or projects for a team, unit or principal.

Specific Duties & Responsibilities

Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.

Develop administrative processes and workflows.

Assist in planning and development.

Provide reports and summaries as requested.

Resolve administrative issues and problems.

Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.

Foster institutional relationships. Collaborate and liaise with individuals across the institution.

Other duties as assigned.

In addition to the duties described above

Manage operational timelines and key deliverables associated with chair and director searches.

Coordinate logistics for candidate interactions, including meetings, interviews, campus visits, and stakeholder engagements.

Support communication workflows, including search committee materials, candidate correspondence, event coordination, and internal updates.

Assist with preparation of reports, summaries, and documentation that support leadership decision making throughout the search cycle.

Serve as a point of coordination for the School of Medicine's executive recruitment function.

Minimum Qualifications

High school diploma or graduation equivalent.

Five years of progressively responsible experience providing administrative support.

Experience engaging proficiently with professional level staff, senior leaders, and executives.

Experience applying organization and analytical skills and managing complex processes.

Experience applying strong written communication and coordination skills, including producing professional correspondence and planning and scheduling meetings.

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor's Degree.

Prior experience with Interfolio.

Experience handling highly sensitive and confidential information

Experience in academic medicine or comparable environment.

Technical Qualifications & Specialized Certifications

Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

Operational Oversight - Advanced

Oral and Written Communications - Advanced

Process Improvement - Advanced

Project Documentation - Advanced

Project Management - Advanced

Report Writing - Advanced

Research and Analytical Skills - Advanced

Workflow Management - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Administrative Project Specialist

Job Posting Title (Working Title): Administrative Project Specialist, Executive Recruitment (SOM - Office of the Dean)

Role/Level/Range: ATO 37.5/03/OG

Starting Salary Range: $24.25 - $42.50 HRLY ($69,472 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Mon-Fri, 8.30am-5.00pm

FLSA Status: Non-Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Admin Exec Off Gen Administration

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Similar Jobs

Guest Service Expert

Marriott • Hunt Valley, MD • 9h ago

Management & Administrative

Additional Information Job Number 26049630 Job Category Food and Beverage & Culinary Location Courtyard by Marriott Baltimore Hunt Valley, 221 International Cir, Hunt Valley, Maryland, United States, 21030 VIEW ON MA...

9h ago

Go to Apply

Customer Service Associate

Raising Cane's • Owings Mills, MD • 10h ago

Management & Administrative

Starting hiring pay at: $17.00 As an important part of our team, Customer Service Associates impact all areas of the customer experience. As the name suggests, your main priority is to provide great customer service. In...

10h ago

Go to Apply

Help Desk Technician - DAYS - TS/SI W/ POLY

General Dynamics Information Technology • Annapolis Junction, MD • 10h ago

Management & Administrative

Req ID: RQ218761 Type of Requisition: Regular Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Public Trust/Other Required: None Job Family: Technical Support Services Skills: Customer Care,Help Desk Su...

10h ago

Go to Apply

Representative II, Customer Service

WM • Annapolis, MD • 10h ago

Management & Administrative

Stericycle is now part of WM. To learn more about WM's acquisition of Stericycle, CLICK HERE to read the press release. I. Job Summary The Customer Service Representative II position receives and processes inquiries from...

10h ago

Go to Apply

Representative III, Customer Service

WM • Annapolis, MD • 10h ago

Management & Administrative

Stericycle is now part of WM. To learn more about WM's acquisition of Stericycle, CLICK HERE to read the press release. I. Job Summary The Customer Service Representative III position receives and processes requests from...

10h ago

Go to Apply

Help Desk Supervisor - TS/SCI w/Poly

General Dynamics Information Technology • Annapolis Junction, MD • 10h ago

Management & Administrative

Req ID: RQ218871 Type of Requisition: Regular Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Public Trust/Other Required: None Job Family: Technical Support Services Skills: Collaboration,Planning Abi...

10h ago

Go to Apply

Director Enterprise Account Management

Dodge Construction Network • Annapolis, MD • 11h ago

Management & Administrative

Dodge Construction Network is seeking a strategic and results-driven Director, Enterprise Account Management, to lead and scale our enterprise customer portfolio. This role is responsible for driving retention, expansion...

11h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Glen Burnie, MD • 11h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

11h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Baltimore, MD • 11h ago

Management & Administrative

11h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Essex, MD • 11h ago

Management & Administrative

11h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)