Summary This position serves as an Administrative Officer for the Western Services Area, Engineering Services. Responsibilities FV-G Band Duties: Performs a combination of routine and multiple and varying assignments under the general direction of the Manager of Engineering Services, implementing the office's administrative programs, policies, and procedures. Tracks completion of action items, and tracks to ensure responses are replied to in a timely manner. Troubleshoots issues as they are identified and tracks them until resolution is obtained. Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timeline of program activities to ensure established deadlines are met. Works with Training Coordinator(s) and management on tracking WSA Engineering Services New Manager Mentoring program. Supports Employee Development Manager and/or Lead Developmental Engineer in monitoring development of new hire employees for the Engineering Services Manager. Acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility. Applies experience and detailed knowledge applicable to his/her discipline to plan and accomplish assignments. Typical assignments may include collecting and analyzing data/information; conducting research; applying policies and procedures; identifying problems; and working with higher level and lower level professionals in day-to-day operations. This position is an integral part of the Engineering Services leadership team, involved in all management meetings and activities, and supporting the overall service area leadership. Organizes and schedules events, conferences and meetings; responsible for all logistics, agendas, minutes and action items. May also occasionally be required to greet visitors, manage the calendar for the Manager of Engineering Services, distribute mail, purchase and track office supplies, and act as property custodian. Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Responsible for internal and external communications: newsletters, awards submissions, correspondences, congressional inquiries, Labor Relations documents, presentations to variety of audiences, etc. Consolidates and prepares information from the management team into a presentable format (examples: briefings, reports, spreadsheets, feedback, etc.). Coordinates with Line of Business (LOB) Director's and Vice President's (VP's) office of administrative and communications staff on actions requiring executing involvement of Engineering Services. With direction from management, updates and standardizes Engineering Services Knowledgeable Services Network (KSN). Partners with peers in other directorates and services areas to work on actions and standardize administrative support processes, external responses. Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach(es). Typically receives guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional. FV-H Band Duties: Incumbent performs all of the G Band duties, but at a higher level of independence. Tracks and assists with completion of action items, tracks grievances, and works with AJW-2 Executive Technical Representative (ETR) to ensure grievances are replied in a timely manner. Investigates and troubleshoots issues as they are identified and tracks them until resolution is obtained. Duties could also include greeting visitors, controls Manager's calendar, schedules appointments and meetings after consulting with Manager, distribution of mail, office supply inventory/purchase and property delegate duties. Resolves most problems and work issues without the assistance of a manager, project/program manager, team leader, or more experienced professional. Refers to managers and professionals who are more experienced problems that require their attention. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications Qualification requirements must be met by the closing date of this vacancy announcement. FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5-9). Specialized experience: Experience compiling data and information for reporting; identifying problems and the ability to plan, organize, and complete multiple work assignments concurrently. FV-H: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11). Specialized experience: Preparing and presenting/briefing to management, analyzing and providing recommendations to systems and/or processes to improve efficiency and the ability to plan, organize and complete multiple work assignments concurrently. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, please describe in your work history how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted as appropriate. Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills, Abilities and Other Factors identified in this announcement. Based on this evaluation, applications will be referred in one of the following categories, score order, category grouping, or alphabetical and referred to the selection official for consideration. Education Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Qualifications must be met by the closing date of this announcement. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements Only employees located in WSA Engineering Services will be considered. Current FAA employee: You MUST submit a copy of your most recent (non-award) SF-50 including Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position. This position may be filled at the FV-G or FV-H. This announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements and recommendation by the supervisor. Interviews: If one applicant is interviewed, all applicants must be interviewed. Security Requirements: Moderate Risk (5): This position requires completion & favorable adjudication of a National Agency Check with Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained. Failure to submit all required documents by the closing date of the announcement will result in in loss of consideration. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA
