Paralegal

The Wistar Institute of Anatomy & Biology • Philadelphia, PA • 2h ago

The Wistar Institute is a world leader in early-stage discovery science in the areas of cancer, immunology, and infectious disease. Wistar is committed to accelerating research advances from bench to bedside through brilliant science and distinctive approaches to collaboration among scientific investigators and academic and industry partners. Wistar's dynamic environment supports the advancement of discoveries that will change the future of human health.

The Wistar Institute has an opening for a Paralegal in our results-driven Legal Department. This in-house paralegal role supports the Legal Department across a broad range of contract, governance, compliance, and other core legal operations within the Office of the General Counsel. The position plays an active role in contract drafting, review, and management, policy development, and cross-functional coordination, working closely with legal counsel and internal stakeholders to ensure compliance with applicable laws and regulations. This in-house paralegal role is a hybrid position.

Duties and responsibilities:

Drafts and reviews basic agreements (amendments, confidentiality, consulting, master services agreements, material transfer, purchasing terms and conditions, etc.).

Key partner in implementation of contract management system and contract administration generally (manages lifecycle of contracts from intake, internal review by key stakeholders, negotiation, signature and filing).

Acts as a point of contact for legal, contract and other inquiries, managing matter intake and related correspondence.

Assists with basic governance matters, such as drafting resolutions, for Board of Trustees and its committees.

Supports General Counsel and VP Government Relations with government relations function, such as coordinating internal and external stakeholders, tracking contacts and meetings with government officials, monitoring legislative activities, participating in meetings and preparing informational documents.

Assists with preparing and enforcing compliance policies and procedures.

Plays a key role in managing the institutional training program and monitoring compliance with various requirements.

Responsible for certain administrative tasks associated with institutional committees led by legal team.

Researches and tracks legal and regulatory updates affecting academic biomedical research and/or life sciences industry.

Works with legal team and coordinates across departments to support scientists in complying with pertinent laws and regulations.

Maintains, organizes and retrieves central files, templates, resources and other information.

Assists with outside counsel tracking and billing matters.

Keeps track of deadlines, consultations and deliverables and follows up with stakeholders and attorneys as necessary.

Conducts research, prepares and reviews documents and works with legal team and business functions to ensure matters are handled efficiently.

Performs other duties as assigned.

Required Education/Experience: Bachelor's degree or equivalent education required. Proficiency in Microsoft Office and Adobe Acrobat Pro is required, with a high level of expertise in MS Word, including preparing redlines and document comparisons, professional formatting, and conducting research using internet resources.

Preferred Experience: Paralegal certificate and prior work experience in a legal or compliance setting a plus. Experience working in-house is strongly desired; experience working in the academic biomedical research and/or life sciences industry is also favorable. Experience with contract management platforms or similar software is strongly desired.

Specific Knowledge, Skills, or other Qualifications: The successful candidate will demonstrate excellent oral and written communication skills, strong attention to detail, and the ability to manage priorities while working both independently and collaboratively. This role requires the capacity to solve problems, meet deadlines, and contribute to complex and diverse projects. The ideal candidate will also exercise sound judgment on routine legal, compliance, and contract matters and will be comfortable working with minimal supervision on defined projects.

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