Administrative Assistant

Robert Half • State College, PA • 6h ago

Description

We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment.

Responsibilities:

Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.

Welcome visitors and clients courteously while helping create a positive and organized front-office experience.

Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.

Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.

Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.

Enter and update information in records management systems with a high level of accuracy and consistency.

Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.

Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.

Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.

Requirements

High school diploma or equivalent and 1 + years of related administrative experience is required.

Strong organizational skills with the ability to manage multiple assignments efficiently.

Demonstrated proofreading and editing ability with careful attention to detail and accuracy.

Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

Prior experience in a legal office is preferred, though not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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