Position: Administrative Travel Specialist
Type: Full-time
Location: Pearl City, HI
Travel: None
Contingent Upon Award
Position Summary: The Administrative Travel Specialists provide comprehensive travel administration support for Naval Special Warfare Group EIGHT Headquarters and subordinate commands (one Echelon III staff, and eight Echelon IV commands geographically dispersed across Virginia Beach, Virginia; Coronado, California; and Pearl City, Hawaii.). This role ensures accurate, timely, and compliant processing of travel authorizations, vouchers, and reimbursements in support of military and civilian personnel. The position directly contributes to mission readiness by maintaining compliance with federal travel regulations and supporting travelers before, during, and after official travel.
Duties and Responsibilities:
Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
Perform administrative services and assist with the Naval Special Warfare Defense Travel System daily deployment reporting input and verification status updates.
Responsible for all Temporary Assigned Duty (TAD) travel requests and "no costs orders" for command personnel.
Process data from Defense Travel System (DTS) reports.
Responsible for assisting with military and civilian travel payments, voucher preparation, and administrative maintenance of the Defense Travel System (DTS).
Analyze and audit travel reimbursement vouchers for completeness and accuracy.
Screen and verify all receipts for vouchers in the Defense Travel System (DTS).
Serve as a liaison with the Consolidated Travel Office (CTO) for arrangement of travel to localities internal and external to Continental United States (CONUS) and Outside Continental United States (OCONUS) operations.
Assist in processing the submissions of travel vouchers via the Defense Travel System (DTS) by military and Department of Defense (DoD) civilian personnel after receiving travel claims. Ensure vouchers are correct and comply with Joint Travel Regulations (JTR). Contacts travelers regarding receipt or erroneous documentation required for payment processing.
Provide technical travel and Defense Travel System (DTS) guidance to military personnel for deployments and special exercises. Responsible for training travel personnel in a high turnover environment.
Serve as a Non-Defense Travel System Entry Agent (NDEA).
Serve as an alternate Agency Program Coordinator (APC) supporting all functions associated with the Government Travel Charge Card (GTCC).
Track, follow-up and file documentation that supports letters of appointment (DD577).
Review and route cross-organizational requests for approval.
Monitor travel and Government Travel Charge Card (GTCC) balances for the NSWG-8 senior leadership command.
Assist the Agency Program Coordinators (APCs) with Government Travel Charge Card (GTCC) functions.
Required Qualifications:
Must hold an active Secret Security Clearance
Valid U.S. driver's license
Minimum 4 years of DoD travel processing experience within the past 10 years
Minimum 4 years' experience with Microsoft Windows and Microsoft Applications such as Excel, Word, PowerPoint and other related programs within the past 10 years
Be able to operate a Personal Computer (PC) with common/standard business software programs. This includes, but is not limited to, proficiency in Microsoft Office applications to include Word, Outlook, Excel, and PowerPoint
Be able to enter data into multiple databases accurately and ensuring data is maintained IAW controlling policy and regulation
Be able to ensure consistency and appropriate cross-referencing for newly entered and previously entered data
Be able to retrieve data and use data to respond to a variety of customer and vendor inquiries
Be able to compile and analyze data to identify trends, deficiencies, and accomplishments related to the assigned programs
Be able to perform research to determine reasons for patterns of transaction errors and failures
Be able to research problems surfaced by customers; resolve issues or route to appropriate Government personnel with information setting forth research findings
Ability to produce clear and concise reports and correspondence in prescribed formats
Be able to write correspondence in a military format, and present in military format when necessary
Be able to coordinate complex scheduling and multi-step processes
Experience with Federal Government systems and requirements for maintaining access to these systems
Possess the knowledge and ability to interpret and understand established policies, procedures and philosophies pertaining to federal travel regulations
Be able to communicate clearly and effectively with others, both verbally and in writing.
Be able to work in an environment that is fast paced while completing multiple tasks and meeting stringent timelines
Possess strong attention to detail and be highly accurate in performing all tasks
Be able to perform duties independently, with minimal oversight
Maintain proper dress and grooming standards as applicable to a professional work environment
Be able to comply with all applicable Federal, DoD, Navy and United Special Operation Command regulations, instructions, directives, and policies in performance of this contract
Ability to comply with Drug-Free Workforce requirements
Physical Demands and Work Environment: While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.
Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.
