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Administrative Assistant II - Liberal Arts Advising

Texas State University • San Marcos, TX • 2d ago

Posting Information

Posting Number2026479

Posting/Functional TitleAdministrative Assistant II - Liberal Arts Advising

University Pay Plan TitleAdministrative Assistant II

LocationSan Marcos

DepartmentAA-Liberal Arts

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,262.01

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or GED

Experience working in a student-centered or customer-oriented environment

Knowledge of common office applications including Microsoft 365 and Zoom

Strong organizational, multi-tasking, and time-management skills

Strong interpersonal, verbal, and written communication skills

Ability to complete assignments accurately and with attention to detail

Ability to supervise and prioritize work of student employees to ensure completion of projects

Ability to work independently and as part of a collaborative team

Ability to maintain focus in a fast-paced environment

Ability to respond to stressful situations with professionalism and composure

Preferred Qualifications

Bachelor's degree

Knowledge of Texas State University policies and procedures

Knowledge of Texas State University software systems

Experience working with college students

Experience monitoring and balancing budgets

Job Description

The Administrative Assistant II provides administrative and clerical support to Liberal Arts Advising, supervises student employees, and oversees front desk/reception area operations.

Job Duties

Oversee front desk operations and foster a professional/student-centered environment in the reception area

Open and close the office at set times

Greet, screen, and route visitors in a courteous manner

Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource

Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate

Maintain multi-user electronic calendar and schedule appointments for advising center staff

Recruit, screen, and hire student employees

Provide initial and ongoing training to student employees

Create student employee schedules; track and approve pay in SAP

Monitor advising center inbox and respond/forward emails appropriately

Order office supplies, track expenditures, and reconcile budget

Monitor inventory of office technology and assist with replacement purchase process

Submit facility-related requests, as well as track and perform follow-up

Develop and maintain accurate and comprehensive records and files according to the record retention schedule

Coordinate travel arrangements and track all travel related requisitions and expense reports

Other duties as assigned

Additional Information to Applicants

If selected for an interview, applicant will be contacted via email.

Job Open Date04/22/2026

Job Close Date (posting closes at midnight)05/04/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/56827

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