Administrative Assistant - Facilities Management

Enterprise Bank & Trust • Saint Louis, MO • 4h ago

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive.

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we're strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities.

Together, there's no stopping you!

Job Title:

Administrative Assistant - Facilities Management

Job Description:

Summary

Provide administrative support for the Facilities Department.

Essential Duties & Responsibilities

Provide administrative support for the Facilities Department including scheduling appointments and meetings; arranging travel; preparing expense reports; and composing correspondence

Ensure all invoices are reviewed, approved and paid timely and according to Finance Dept and other requirements

Coordinate departmental meetings, including organization, communication and distribution of meeting materials

Provide administrative support for all legal contract activity, to include tracking critical dates, maintaining version control of drafts, filing final drafts, and updating databases

Timely and accurate issuance of access control badges, fobs, etc.

Provide exceptional customer service when handling telephone calls, vendors, associates, and clients

Generate reports and coordinate information for presentations

Timely and accurate handling of incoming facilities service requests and preparation of reports

Timely and accurate handling of facility, equipment, fire, and security inspections, licenses, etc.

Order and maintain supply inventories including office supplies, printed materials, furniture, and equipment

Draft, update and maintain departmental procedures

Perform other duties as required

Qualifications

Team-oriented, possess a positive attitude and work well with others

Excellent interpersonal and customer service skills

Strong organizational skills and detail-oriented with high degree of accuracy

Ability to adapt, prioritize, handle multiple tasks, and work independently in a constantly changing environment

Strong written and oral communication skills

Strong math and problem solving skills

Ability to handle sensitive information with complete confidentiality and professionalism

Ability to operate standard office equipment, such as, computer workstations, calculators and copier

Ability to travel to branch offices, if necessary. Less than 5% travel time

Ability to lift 25 lbs. or 50 lbs. with assistance

Bilingual in Spanish and English helpful

Supervisory Responsibilities

None

Education and/or Experience

Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training.

Prior real estate, facilities, maintenance, or property management experience, a plus

Valid driver's license. Must have own vehicle and ability to travel to branch offices, if necessary.

Computer and Software Skills

Microsoft office suite

Google Mail and Calendar

Bankway

Salesforce

Certifications, Licenses, and Registrations

None

Equal Opportunity Statement:

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at hr@enterprisebank.com .

Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings. If you would like more information about your EEO rights as an applicant under the law, please click HERE (https://wvw.enterprisebank.com/workplace\posters\2025) .

Similar Jobs

Commercial Sales Manager

AutoZone, Inc. • Barnhart, MO • 31min ago

Management & Administrative

Job Description The Commercial Sales Team at AutoZone plays a pivotal role in driving growth across our professional customer base. Focused on delivering quality parts, reliable service, and dedicated support, this team...

31min ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Kirkwood, MO • 1h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1h ago

Go to Apply

(USA) Vision Center Manager NL 1

Walmart • Saint Louis, MO • 5h ago

Management & Administrative

Position Summary... What you'll do... Drives sales in the Vision Center by ensuring effective merchandise presentation including accurate and competitive pricing proper signing and instock and inventory levels budgeting...

5h ago

Go to Apply

Account Operations Manager - Exterior Services

CBRE • Saint Louis, MO • 12h ago

Management & Administrative

About the Role: As a CBRE Account Operations Manager, you will supervise the team responsible for plumbing, electrical and general building repairs on retail sites within the Mobile area. You will ensure the team meets k...

12h ago

Go to Apply

KNOWLEDGE MANAGEMENT OPERATIONS SPECIALIST

Air Mobility Command • Scott AFB, IL • 12h ago

Management & Administrative

Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to be responsible for integration of people and...

12h ago

Go to Apply

In Home Sales Consultant

Refloor • Maryland Heights, MO • 13h ago

Management & Administrative

In-Home Sales Consultant - No Experience Needed, We'll Train You! Ready to ditch the desk and get paid what you're actually worth? Join Refloor, the fastest-growing flooring company in America, where your personality, hu...

13h ago

Go to Apply

Administrative Support - Part Time

City of St. Charles • Saint Charles, MO • 16h ago

Management & Administrative

St Charles, MO, USA | 19.69 per hour | Part Time Job Title Administrative Support - Part Time Department City Clerk Posting Date April 20, 2026 Closing Date for Resumes/Applications Open Until Filled Pay Range $19.69 / H...

16h ago

Go to Apply

Customer Service Associate

Walgreens • Saint Peters, MO • 1d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1d ago

Go to Apply

Customer Service Associate

Walgreens • Ellisville, MO • 1d ago

Management & Administrative

1d ago

Go to Apply

Supply Chain & Operations Consultant

Accenture • Saint Louis, MO • 1d ago

Management & Administrative

This role can sit anywhere in the US as long as it is near an Accenture Corporate Office We are: Supply Chain, and we move fast, think fast, and work fast. Our Fortune 500 clients need big-picture change, so we come at t...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)