Medical Administrative Assistant

Robert Half • Santa Monica, CA • 2h ago

Description

We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care.

Key Responsibilities:

Oversee the tracking of time-sensitive items such as licenses, certifications, and other required medical staff documents to help maintain compliance.

Keep credentialing and departmental records accurate, complete, and regularly updated across internal files and systems.

Arrange department meetings by managing calendars, confirming attendance, and preparing agendas and supporting materials.

Record clear, thorough meeting minutes and distribute finalized documentation promptly to appropriate stakeholders.

Perform document control, filing, and data entry tasks to ensure information is organized and accessible.

Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.

Provide day-to-day administrative support for the Medical Staff department, including general office coordination and communication assistance.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

Requirements

Qualifications:

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting.

Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Strong organizational abilities with close attention to accuracy and detail.

Effective written and verbal communication skills for working with a range of internal stakeholders.

Ability to balance multiple assignments, manage deadlines, and stay productive in a fast-paced environment.

Demonstrated discretion and professionalism when handling confidential or sensitive information.

Experience with data entry, general office support, inbound call handling, or front desk responsibilities is helpful.

Familiarity with credentialing processes, expirables tracking, or compliance-related databases is preferred.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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