Administrative Project Coordinator

Insight Global • Sacramento, CA • 4h ago

Job Description

Day to Day

This role supports a variety of project teams by keeping documentation, schedules, and administrative workflows running smoothly. The coordinator acts as a central resource for organizing project materials, preparing client-facing documents, and helping project managers stay on top of deadlines and deliverables. The position requires someone who is detail-oriented, proactive, and comfortable interacting with both internal staff and external partners.

Responsibilities

Prepare, edit, and format project documents, reports, and correspondence

Maintain organized digital and physical filing systems for project materials

Track and request insurance documentation and ensure certificates remain current

Follow internal quality standards for document control and project recordkeeping

Support meeting logistics, including scheduling, materials preparation, and presentation coordination

Interact professionally with clients and project stakeholders

Assist multiple project managers with administrative needs such as guides, reviews, invoicing, and expense processing

Contribute to other operational tasks as assigned

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Must-Haves

Bachelor's Degree

At least 1 year supporting projects, teams, or office operations

Strong command of Microsoft Word and Excel

Ability to stay organized while supporting multiple managers and shifting priorities

Professional communication skills and a collaborative mindset aligned with an employee-focused

culture Plusses

Finance or related degree

Prior experience working in engineering, architecture, or other technical consulting environments

Exposure to project-based tools such as Microsoft Project, Newforma, Procore, ACC/Forma, Bluebeam

Familiarity with presentation or design software like PowerPoint or InDesign

Comfort assisting with marketing-related tasks or proposal support

Advanced Excel capabilities

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