Department Administrative Assistant

Aston Carter • Ann Arbor, MI • 4h ago

Description

Position Title: Administrative Assistant - Powertrain Calibration Engineering (PCE1) Position SummaryProvide administrative and coordination support to the PCE1 team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including TMC counterparts. Primary ResponsibilitiesCoordinate calendars, meetings, and travel arrangements for team members and leadershipSupport preparation, formatting, and distribution of technical reports, presentations, and meeting materialsTrack and follow up on action items, project updates, and key deliverablesMaintain department records, SharePoint sites, and documentation systemsSupport onboarding activities, travel reservations and general team logisticsCoordinate communication with cross-functional teams and global counterparts (including Japan)Assist with budget tracking, expense reporting, and administrative processes

Additional Skills & Qualifications

Minimum QualificationsAssociate's, Bachelor's degree or equivalent work experience3+ years of recent strong administrative support experience supporting senior leadership Knowledge of SAP/AribaStrong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualifyStrong organizational and communication skillsAbility to manage multiple priorities in a fast-paced environment Preferred QualificationsExperience supporting engineering or technical teamsExperience working in a global environment, including coordination with JapanFamiliarity with SharePoint or document management systemsFamiliarity with advanced visualization/analysis packages (e.g., Power BI)Openness to explore new tools and methods (e.g., AI) to improve work efficiencyExperience supporting project tracking or reporting activities Core CompetenciesCommunicationCollaborationOrganizational effectivenessAttention to detailFlexibility and adaptability

Job Type & Location

This is a Contract position based out of Ann Arbor, MI.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ann Arbor,MI.

Application Deadline

This position is anticipated to close on May 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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