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Administrative Assistant (Part-time)

CAI • Springfield, IL • 5h ago

Req number:

R7518

Employment @type:

Part time

Worksite flexibility:

Remote

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant (part-time) to join our team. In this role, you will play a pivotal part in maintaining efficient workflows, developing procedures, and ensuring the smooth operation of administrative functions.

Job Description

We are seeking a highly skilled and experienced Administrative Assistant to join our IT team. This position will be part-time, hybrid, and is a contract position.

What You'll Do

Maintain efficient administrative workflows by analyzing current methods, implementing process improvements, and developing reporting procedures

Create, revise, and implement systems and procedures by evaluating operating practices, recordkeeping systems, forms control, office layouts, and budgetary or personnel requirements

Support and develop administrative staff by sharing information, enabling access to learning opportunities, and fostering professional growth

Resolve administrative challenges by preparing reports, analyzing data, and recommending effective, practical solutions

Ensure continued operation of office equipment by coordinating preventive maintenance, managing repairs, maintaining inventories, and evaluating new tools or techniques

Manage office supplies and inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying delivery accuracy

Complete operational requirements by scheduling, assigning, and tracking administrative projects to ensure timely and accurate outcomes

Maintain professional and technical knowledge by attending workshops, reviewing industry publications, networking with peers, and participating in professional organizations

Contribute to overall team success by supporting related tasks, special projects, and ad hoc initiatives as needed

What You'll Need

Required

Proven experience in administrative support, preferably in a senior, lead, or high-responsibility role

Strong organizational, analytical, and problem-solving skills, with the ability to evaluate and improve processes

Excellent written and verbal communication skills with a professional, customer-focused approach

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office productivity tools

Ability to manage multiple priorities and adapt effectively in a fast-paced, changing environment

Demonstrated ability to work independently while collaborating effectively with cross-functional teams

Physical Demands

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages for this role will include 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

CAI

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