Summary This position is to support Facility Management Service (FMS) at the Boise VA Medical Center (Boise VAMC). The Incumbent works directly for the Chief of FMS. FMS is comprised of over 125 professional and wage grade staff working under the following sections: Office of the Chief; Safety, Industrial Hygiene, GEMS, Disaster Preparedness; Engineering/Projects; Operations, Maintenance, and Construction; Environmental Management Service (EMS); and Laundry. Responsibilities This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11, however a selection can be made at any of the following grade levels: GS-07, GS-09 OR GS-11. At the GS-07 grade level, you will perform assignments of a more limited scope and with less independence. At the GS-09 grade level, you will progressively acquire the background necessary to perform at the full performance level of GS-11. Major duties include, but are not limited to: Immediate responsibility for all aspects of a comprehensive personnel management program for all sections under the department, which entails overseeing and performing a full range of human resources management and administration activities for a large organization. Acts as the liaison with Human Resources concerning minor to complex personnel and labor relations issues. He/she provides advice and assistance to managers and staff concerning federal and agency personnel processes and procedures. She/he assists supervisors in projecting staffing needs, writing position descriptions, developing job analyses, and preparing performance plans and appraisals. Provides guidance to Supervisors and the Chief and Assistant Chief concerning labor relation issues. Other related duties include resolving a variety of day-to-day personnel and payroll issues and providing consultation and assistance to Section Chiefs and Supervisors relative to the recruitment and selection of employees within the framework of the Office of Personnel/VHA regulations. Develops status reports or response materials for the Chief for higher-level attention, review, or signature. Assists all Supervisors and the Chief and Assistant Chief of FMS with personnel management program actions including recruitment, classification, staffing, training, and travel. Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures. Conducts audits and compliance and effectiveness/efficiency reviews of the Program System activities and goals. Assignments involve all aspects of FMS and often extend to other Medical Center programs and priorities. Reviews and interprets communication from VISN 20 administrative staff, responding when appropriate for the Chief, FMS. Performs and oversee the routine administrative functions performed by subordinate employees. Prepares and oversees preparation of a wide variety of documents, including policies, position descriptions, performance standards, reports, etc. Incumbent records and prepares meeting minutes. Incumbent reviews rough draft documents; edits composition; and corrects punctuation, abbreviations, and grammar. Maintains the files for FMS, including construction files, annual service files, and legal and long-term files. Maintains the training records for the service assuring that training is properly recorded in the education tracking system. Assists with budget formulation and management for FMS; prepares a variety of budget analyses and maintains budget records. Prepares and assembles charts, data, reports, narratives, and statistical materials that are provided for justification for the budget. Develops, evaluates, and modifies organizational structure and systems to achieve program goals. Participates in the analysis and interpretation of workload and other data used in resource planning. Acts as the FMS Control Point Clerk in the absence of the Budget Technician. Assists in the preparation of 2237 requisitions and estimated 1358 obligations for electricity, water, gas, sewage, Compensated Work Therapy program, and GSA leased vehicles. Determines appropriate fund control points, cost center codes, and BOCS. Ensures all building services contracts for Boise VAMC, CBOCs, and outreach clinics, are obligated and purchase order numbers assigned; ensure funding is available for these contract obligations. Supervises the Invoice Payment Processing System for payments. Works directly with the Contracting Officer Representative (COR) in resolution of many day-to-day issues that arise with financial management of these contracts and utility payments. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday; 8:00a.m. - 4:30p.m. (MST) Telework: This is not a telework position.. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD606860, PD606870, and PD606880 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 04/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assisting with development, implementation, maintenance of administrative operations within the service, assisting with monitoring, managing administrative activities such as recruitment, and hiring, budget management, resource utilization, suspense management, policy management, timekeeping, training compliance, personnel mapping, reporting requirements and personnel management. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment their resume. OR, Education: PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Superior Academic Achievement (SAA): PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Combination: PLEASE SEE EDUCATION BELOW FOR DETAILS. GS-9 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assists with budget formulation and management; prepares a variety of budget analyses and maintains budget records. Exercises responsibility for budget formulation, presentation, and execution. Provides the customer with consistent information according to established policies and procedures. Assists staff with personnel management program actions including recruitment, classification, staffing, training, and travel. Prepares and oversees preparation of a wide variety of documents, including policies, position descriptions, performance standards, reports. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment in their resume. OR, Education: PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Combination: PLEASE SEE EDUCATION BELOW FOR DETAILS. GS-11 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently performing duties such as coordination of surveys and reports, Performance improvement activities, Policy development, Budget and financial management, Procurement and contracting, Statistical and other administrative functions; Planning, reviewing, or revising policies and procedures that impact patient care and service policy. Prepares and assembles charts, data, reports, narratives, and statistical materials that are provided for justification for the budget. Projects staffing needs and prepares performance plans and appraisals. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Combination: PLEASE SEE EDUCATION BELOW FOR DETAILS. Preferred Experience: Microsoft programs including: Power Automate, Power Apps, Microsoft List, Microsoft Forms, Microsoft Teams. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education GS-7: Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed at least 1 full academic year (18 semester hours), of graduate level education in an accredited college or university. Transcripts required. OR, Superior Academic Achievement (SAA): SAA at the baccalaureate level in the coursework detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following: Rank in the upper one-third of your class in the college, university or major subdivision. A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study. A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f. NOTE: Transcripts required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelors degree or 180 quarter hours i.e., beyond the forth year is creditable toward meeting the specialized experience requirement. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-7. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-9: Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year or 18 semester hours and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-11: Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts (unofficial or official) must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education (beyond the second year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. Education cannot be credited without documentation. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
