Medical Scheduler

TEKsystems • Rockford, IL • 17h ago

Medical Scheduling Coordinator (On Site in Rockford, IL)Position Overview

The Medical Scheduling Coordinator is responsible for coordinating and managing medical examinations and related services through system databases. This role serves as a central point of communication between physicians, clients, examinees, and internal teams to ensure appointments, records, and services are scheduled accurately and efficiently while maintaining confidentiality and quality standards.

Key Responsibilities

Schedule medical examinations using system databases

Schedule, confirm, and update appointment dates and times with physicians' offices

Communicate with clients regarding:

Appointment scheduling and changes

Cancellations and no-shows

Physician CVs

Receipt of medical records and imaging

Confirm receipt of medical records for record review referrals

Prepare and send exam notification letters on a daily basis

Respond to requests for report status and general exam information

Communicate professionally with physicians, clients, and examinees via phone, email, and written correspondence

Submit client invoices or billing issues to accounting when charges are incurred

Ensure required pre-payments for services are received prior to scheduling or delivery

Coordinate ancillary services, including:

Interpreters

Chaperones

Transportation

Exam site rentals

Arrange lodging and transportation for out-of-town examinees as needed

Process incoming and outgoing mail, deliveries, and shipments

Provide support to other offices and teams as required

Participate in training, education, and development activities as assigned

Required Qualifications

High school diploma or equivalent

Minimum of 1 year of related experience or an equivalent combination of education and experience

Medical scheduling, healthcare office, or healthcare call center experience preferred

Basic proficiency with computers and office equipment

Required Skills

Computer literacy

Microsoft Office (Word, Excel)

Data entry and record management

Electronic scheduling systems

Preferred Skills & Attributes (Nice to Have)

Ability to handle multiple phone lines in a high-volume environment

Typing speed of 35 WPM or higher

Experience using office equipment (fax, copier, scanner, telephone)

Strong organizational skills with high attention to detail

Excellent verbal and written communication skills

Ability to work independently, prioritize tasks, and manage time effectively

Ability to maintain strict confidentiality

Strong problem-solving skills and adaptability to change

Ability to remain focused and productive in a fast-paced or high-pressure environment

Demonstrates a positive, team-oriented attitude and professionalism

Adheres to company policies and procedures

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Rockford, IL.

Pay and Benefits

The pay range for this position is $16.25 - $16.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockford,IL.

Application Deadline

This position is anticipated to close on Apr 29, 2026.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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