Administrative Assistant

EMCOR Group • Indianapolis, IN • 4h ago

About Us

We are a full service fire sprinkler contractor that offers layout, design, fabrication, and installation for nearly every @type of wet and dry sprinkler system, as well as a full range of specialty systems. Additionally, we also design and install fire pumps, standpipes, and fire water storage tanks, and perform various @types of fire-related inspections.

Job Summary

Dalmatian Fire is seeking an Administrative Assistant in the Indianapolis, IN office. In this position you will be responsible for a wide range of customer service and administrative duties with the Fire Protection Operations and Shared Services teams.

dalfire #LI-TS #-Onsite

Essential Duties & Responsibilities

Assist Operations and Shared Services personnel as needed

Answer telephone, screen, and direct calls

Provide information to callers or take and relay messages, as needed

Use Job Track program

Use AS400/Trueline program

Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements

Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports

Work with Superintendents and Field Foreman with equipment placement and usage

Assist with reviewing and approving invoices.

Other duties as needed.

Qualifications

Minimum 1 year of administrative experience

Dispatching or scheduling experience with Technicians, Project Managers, Foreman, etc preferred

Requires proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy

Good understanding of Excel Spreadsheets and Creating of Tables.

Experience with AS400 / Trueline accounting system a plus

Must be able to retain training in an organized fashion to be successful

Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc

Must possess strong organizational skills

Must be organized, self-motivated and a strong work ethic

Professionalism in email and over the phone

Must be able to maintain a confidential work ethic

Work hours minimum of 7:00AM - 4:00PM (Monday - Friday)

Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125238&hashed=1123816372) .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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Job Locations US-IN-Indianapolis

ID 2026-49380

Company Dalmatian Fire, Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 11 hours ago (4/15/2026 3:14 PM)

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Robert Half • Carmel, IN • 17h ago

Management & Administrative

Description We are looking for an Administrative Coordinator to join our team in Carmel, Indiana. In this role, you will be responsible for ensuring the smooth execution of validation processes, audit scheduling, and rec...

17h ago

Go to Apply

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