Benefits & Leave Coordinator

Aston Carter • Sunnyvale, CA • 1d ago

Job Title: Benefits & Leave Coordinator

Job Description

The Benefits & Leave Coordinator is responsible for administering and supporting employee benefits and leave-of-absence (LOA) programs. This role serves as a frontline resource for employees, ensuring accurate, compliant, and responsive support across benefits enrollment, leave case management, and related systems. The ideal candidate brings hands-on experience, strong compliance awareness, and the ability to quickly adapt with minimal training.

Responsibilities

Administer employee benefits programs including new hire enrollment, qualifying life events, open enrollment support, and Evidence of Insurability (EOI).

Serve as a primary point of contact for employee benefits inquiries and partner with vendors to resolve issues as needed.

Manage leave-of-absence cases from intake through return-to-work, ensuring compliance with FMLA, CFRA, ADA, and applicable state regulations.

Communicate directly with employees throughout the leave process regarding timelines, documentation, and status updates.

Maintain accurate records in HRIS and benefits/leave systems; ensure data integrity and timely documentation.

Support People Operations and Business Partners with reporting, audits, and process improvements related to benefits and leave.

Essential Skills

2+ years of direct experience in benefits administration and/or leave of absence management.

Hands-on experience administering FMLA, CFRA, ADA, and related leave programs.

Experience working in HRIS and benefits/leave platforms such as Workday, ADP, Sedgwick, or similar.

Strong understanding of compliance requirements, timelines, and documentation standards.

Highly organized, detail-oriented, and service-focused with excellent written and verbal communication skills.

Ability to manage multiple cases and priorities in a fast-paced environment.

Additional Skills & Qualifications

Proficiency in Microsoft Office, including Outlook.

Work Environment

This position is primarily remote with some occasional hybrid visits required. The candidate should be local to the Bay Area footprint.

Job Type & Location

This is a Contract to Hire position based out of Sunnyvale, CA.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Apr 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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