Summary This position is located in the Small Business Administration, Field Operations Center West - FOCW in Citrus Heights, California. The incumbent serves as the principal advisor to leadership on administrative management matters and is responsible for planning, directing, and evaluating comprehensive administrative programs that support mission execution. Responsibilities As an Administrative Officer at the GS-0341-13, some of your typical work assignments may include: Serves as the senior administrative management official for the organization and is responsible for planning, developing, integrating, directing, and evaluating comprehensive administrative management programs that support mission execution. Establishes administrative goals and internal controls aligned with organizational objectives and evaluates the effectiveness and efficiency of administrative operations to ensure they support operational priorities. Oversees the formulation, justification, and execution of the organization's operating budget, which may be derived from multiple funding sources and supports a wide range of operational activities. Evaluates operational requirements and develops administrative solutions to ensure continuity of support services during changing operational conditions, including periods of increased workload or disaster response activity. Coordinates facilities and security operations supporting continuity of operations and surge workforce requirements during disaster activations. Advises leadership on facilities management and space utilization and coordinates administrative support related to facility operations. This position is also being announced under Merit Promotion Procedures, open to the general public, Vacancy MP-26-FOCW-12929925, you will need to apply in order to receive consideration. Requirements Conditions of Employment Qualifications Generally, time in Non-Pay status is not creditable towards the specialized experience requirement listed below. You must meet all qualification requirements by the closing date of this announcement. You may qualify based on experience, education or a combination of both. Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on the resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement. You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level. GS-13: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-12 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following: Implementing and communicating the strategy, vision and direction of an organization, such as a Federal, State or local government program office, department or field office; Overseeing the Administrative operations of an organization supporting of both an office and field focused workforce to include at least 6 of the following functions: time and attendance, accountable property, warehouse operations, mailroom operations, secure credentialling, budget and procurement, fleet vehicle operations, facility management, shipping and receiving, inventory management, and other related tasks; Analyzing and making recommendations or decisions on workload distribution and staffing requirements; Writing communications and developing procedures to implement information such as policies, guidelines, operating metrics, position statements, funding requests/justifications, etc. Communicating orally, or representing the organization, in meetings within the organization to peers and senior leaders, and to external partners involved in the administration of the enterprise operations and the operations of leased facilities with vendors and other stakeholders. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's Qualifications website: Administrative Officer Series 0341 Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. All qualification requirements must be met by 11:59 pm (Eastern Time) on 04/20/2026 Education Education may not be substituted for experience for this position. Additional Information Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Career Transition Assistance Plan (CTAP) is a program that helps "surplus" or "displaced" federal employees improve their chances of finding a new job in their current agency (intra-agency, i.e. SBA employees only). Interagency Career Transition Assistance Plan (ICTAP) is a program that applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position score of 85 or better based on your responses to the competencies and associated questions listed within the assessment; 3) the position to which you are applying MUST BE in the Local Commuting Area of the position of record from which you are being displaced; and 4) submit the appropriate documentation to support your ICTAP eligibility. Further information can be found here. You MUST submit a copy of your separation notice or other proof of eligibility. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. For additional information visit www.sss.gov.Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service. Consistent with work requirements and current SBA Policy, and all applicable provisions of the collective bargaining agreement with AFGE, the SBA offers employees opportunities to perform work at an alternative location (e.g. home). More information may be found at http://www.telework.gov.
