Warehouse Administrator
Job Description
The Warehouse Administrator supports safety and compliance programs while providing essential administrative and logistical support in a warehouse environment. This role focuses on maintaining accurate records, assisting with regulatory compliance activities, and ensuring smooth day-to-day operations through effective communication, data entry, and warehouse-related tasks.
Responsibilities
Support the administration of drug and alcohol testing programs by maintaining accurate records and documentation.
Track driver license status and medical certifications to ensure all required qualifications remain current.
Help prepare documentation for internal and external audits, ensuring completeness and accuracy of compliance records.
Monitor Hours of Service (HOS) logs for compliance and follow up on any discrepancies or issues.
Assist with vehicle maintenance and inspection recordkeeping, keeping files and databases up to date.
Review and track violations, inspections, and CSA scores, and update records as needed.
Update compliance databases and maintain accurate reporting records to support safety and regulatory requirements.
Communicate compliance requirements clearly to drivers and internal staff and respond to related inquiries.
Provide general administrative support related to safety and compliance programs, including filing, scanning, and organizing documents.
Perform record keeping for the warehouse, including inventory documentation and movement tracking.
Complete data entry tasks accurately and efficiently to support logistics and administrative functions.
Deliver customer service to internal and external stakeholders by responding to questions and providing requested information.
Support logistics activities by coordinating information flow between the warehouse and administrative teams.
Fold laundry and linen, including sheets, and prepare linen for use or distribution as needed.
Maintain organized work areas for linen and warehouse materials to support efficient operations.
Essential Skills
Proficiency with Excel and general computer applications for data entry and record management.
Strong record-keeping abilities, particularly in a warehouse or logistics environment.
Experience with data entry, ensuring accuracy and attention to detail.
Customer service skills to interact professionally with drivers, internal staff, and other stakeholders.
Administrative assistance experience, including document preparation, filing, and communication.
Basic understanding of logistics processes and documentation.
Ability to fold and prepare laundry and linen, including sheets, in an organized and efficient manner.
Ability to lift up to 50 pounds safely.
Ability to stand on feet for long periods of time during the shift.
Willingness to work weekends and holidays when scheduled.
Ability to push and pull linen carts weighing 50 pounds or more.
Additional Skills & Qualifications
Comfort working with compliance-related data such as licenses, certifications, and inspection records.
Ability to review and track violations, inspections, and performance scores with accuracy.
Strong organizational skills to manage multiple records, documents, and tasks simultaneously.
Clear written and verbal communication skills to explain compliance requirements and respond to inquiries.
Detail-oriented mindset for preparing documentation for internal and external audits.
Ability to collaborate effectively with warehouse staff, drivers, and administrative teams.
Why Work Here?
You will join a team that values accuracy, reliability, and clear communication in supporting safe and efficient operations. The role offers the opportunity to build expertise in safety and compliance while developing strong administrative and logistics skills. You will work in an environment that recognizes the importance of dependable warehouse and administrative support and provides opportunities to contribute directly to operational success.
Work Environment
This role is based in a combined warehouse and administrative area, involving both desk-based computer work and physical activity on the warehouse floor. You will regularly use computers and Excel for data entry and recordkeeping, while also handling linen, moving carts, and managing physical files. The position requires standing for extended periods and lifting or pushing items up to 50 pounds. Work schedules may include weekends and holidays when assigned, reflecting the operational needs of the facility. The environment is fast-paced and task-focused, with close collaboration between warehouse, logistics, and administrative staff.
Job Type & Location
This is a Contract to Hire position based out of Pensacola, FL.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pensacola,FL.
Application Deadline
This position is anticipated to close on Apr 17, 2026.
About Aerotek:
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
