Description
Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every @type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
Our Austin Equipment Yard has an outstanding opportunity for an Equipment Service/Shop Administrator at our equipment yard located in Southwest Dallas, Texas near Duncanville. The Equipment Service Administrator supports daily operations of the construction equipment yard by ordering parts, maintaining service records, and communicating with vendors, technicians, and supervisors. This role ensures that equipment is serviced efficiently and that required parts and materials are sourced in a timely, cost-effective manner.
Responsibilities:
Equipment & Service Coordination
Maintain accurate service logs, work orders, and equipment histories
Prioritize service requests and communicate timelines to yard supervisors and field teams
Support technicians by providing required documentation, manuals, and part specs
Parts Procurement & Vendor Management
Identify, order, and manage inventory of parts, supplies, and consumables for construction equipment.
Issuing accurate purchase orders (PO's) including creating item codes.
Source competitive quotes from vendors and negotiate pricing when appropriate.
Maintain strong vendor relationships to ensure reliable supply and timely delivery.
Reconcile packing slips, invoices, and purchase orders for accuracy.
Monitor backorders and follow up with suppliers to prevent delays.
Sign invoices, verify the parts received and alert technicians as soon as parts arrive.
Inventory & Recordkeeping
Maintain an organized parts room, ensuring proper labeling, storage, and stock levels.
Conduct periodic inventory counts and update databases or ERP systems.
Track warranty claims and coordinate warranty-related repairs and parts replacement.
Administrative Support
Prepare weekly and monthly reports on equipment availability, service costs, and parts usage.
Assist with budgeting for equipment maintenance and parts procurement.
Support compliance with safety, environmental, and operational policies.
Perform other duties as assigned
Qualifications:
2-4 years of experience in fleet administration, equipment services, logistics, construction operations, or a related administrative/operations role
Prior experience supporting vehicle fleet operations, equipment services, or maintenance coordination strongly preferred
Experience working in a construction, industrial, or equipment-intensive environment a plus
Prior experience in parts ordering or service administration
Basic mechanical aptitude or familiarity with equipment service terminology
Experience with Microsoft Office, purchase order systems, and service ticket software
Diligent in demonstrating safe work practices
Strong organizational skills with attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced, operational environment
Strong communication skills to coordinate with technicians, shop labor, managers, vendors, and internal departments
Customer-service mindset when supporting drivers and internal stakeholders
Physical Requirements:
Work indoors in an office and parts room environment, and outdoors in varying weather conditions when supporting equipment yard activities
Ability to stand, walk, and move around an equipment yard for extended periods
Lift, carry, push, or pull parts and materials up to 35 lbs as needed
Bend, kneel and reach when accessing inventory shelves
Personal protective equipment (PPE) may be required when entering yard or shop areas.
General Requirements:
High school diploma or GED required; associate degree or equivalent experience preferred
Proficiency with Microsoft Office applications (Excel, Outlook, Word) and internal tracking systems
Proficiency with inventory or maintenance management software (CMMS/ERP)
Shop hours are 6:30am - 5pm Monday through Friday and parts procurement may be needed any time within this timeframe.
This position is full-time 40 hours per week with additional time required as needed.
Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.
Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .
Austin Industries is an Equal Opportunity Employer.
See the "Know Your Rights" poster available in English (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12.pdf) and Spanish (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRightsSp6.12.pdf) .
About Austin Industries
Austin Industries and its operating companies engage in almost every @type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety.
To learn more about our history, culture and operations, visit us at www.austin-ind.com .
No Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
