Maintenance Administrative Assistant

Aerotek • Smithfield, NC • 1d ago

Job Title: Maintenance Administrative Assistant

Job Description

The Maintenance Administrative Assistant plays a crucial role in organizing, labeling, and inventorying the parts room, plant equipment, and machines. This position provides essential administrative support through accurate data entry into the Computerized Maintenance Management System (MVP One) or spreadsheets. The goal is to ensure parts are easily accessible, inventory records are accurate, and technical staff can work efficiently.

Responsibilities

Organize all plant equipment, machines, and parts room using 5S principles into MVP One.

Label shelves, bins, and parts accurately for quick identification.

Receive, unpack, and put away incoming parts, tools, and supplies.

Conduct physical cycle counts and monthly inventory checks to ensure accuracy.

Identify, count, and kit parts for scheduled preventative maintenance work orders.

Clean and maintain an organized inventory area.

Perform accurate data entry of inventory items into the CMMS or Excel.

Reorder parts when min/max quantities are reached.

Research part availability and source alternatives for critical spare parts.

Update maintenance records, equipment history logs, and work orders.

Process incoming packing slips and prepare usage reports for management review.

Essential Skills

Proficiency in MS Office (Excel, Word) and/or experience with inventory software or CMMS tools.

High accuracy in data entry and labeling.

Ability to organize physical space and digital records.

Ability to walk and stand for extended periods.

Previous experience in a parts room, warehouse, or maintenance environment.

Work Environment

Work in a very clean manufacturing environment. Enjoy benefits starting on day one, including a variety of medical, dental, and vision plans. The company offers life insurance, STD and LTD, vacation time, a 401k plan with immediate vesting, and a quarterly bonus. Benefit from many discounts with suppliers and work alongside a dedicated HR team.

Job Type & Location

This is a Contract to Hire position based out of SMITHFIELD, NC.

Pay and Benefits

The pay range for this position is $17.00 - $17.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in SMITHFIELD,NC.

Application Deadline

This position is anticipated to close on Apr 23, 2026.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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