Position Description Provide technical support to professional accounting staff, and other professional City staff by performing accounting, budget, procurement, project costing and other related financial work. This posting will be used to fill two vacancies in the Procurement and Controller division in the Finance & Property Services Department. Procurement Accounting Technician: The accounting technician in the procurement division will be working in Accounts Payable unit of Procurement. The position will be responsible for processing payments, reviewing vouchers before payments are sent out, reconciling financial records, and supporting vendor relationships. Controller Accounting Technician: The accounting technician in the controller division will be supporting the following customer departments: CPED, Arts & Culture Affairs, and Neighborhood and Community Relations. Audit & Process invoices and other payments to ensure accuracy and timely payment. Create requisitions with correct information and supporting documents. Additional responsibilities include assisting with reconciliations and maintenance of accounts payable financial records. Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Support professional accounting staff by analyzing and preparing accounting records and reports, and acting as a liaison with customer departments. Review financial transactions for coding errors, research root-cause issues and recommend appropriate corrective actions to eliminate or reduce future errors and inconsistencies. Prepare journal entries for revenue and expense accounts, internal billing, deferred revenue, including researching discrepancies and making appropriate adjustments (journal entries prepared directly into COMET or via spreadsheet journal upload). Prepare complex reports using mathematical reasoning, providing detailed historical analysis of various activities, accounts and generate month end summary reports. Collect, organize and analyze information on assigned projects and subject areas, and prepare reports summarizing findings and presenting logical and objective findings. Process accounting and financial transactions in COMET. Set up projects and task codes in COMET, and create combo codes for related payroll transactions. Accurately balance payments and other accounting activities through review and reconciliation of various systems (COMET, Cognos, Enquesta, Mobi, M5, US Bank, IDIS, EBMS, Loadrite) Maintain electronic and/or paper financial reporting records as needed. Audit payment requests for compliance with the terms and conditions of the contract. Review and research out-of-balance conditions taking corrective action as needed. Ensure compliance with internal controls over processes, and ensure compliance with City and department policies and procedures. Act as a liaison between customer departments, and the Procure to Pay process (Procurement, Contract Management, the Central Requisition Group, and Accounts Payable) at the City, providing help in navigating the procurement/contract process. Assist departments with blanket purchase order requests, closure of unused purchase orders and putting funds back in contracts. Assist financial analysts with a variety of forecasting, budgeting and reporting and analysis activities. Maintain separate system for Revenue Bond Billing for external billing Maintain, coordinate, review, prepare P-card transactions and apply policies and procedures related to P-card; travel; employee reimbursements. Prepare cash and credit card deposits into COMET and bank. Prepare and input data for State of Minnesota grants into the State's grant system and submit quarterly for reimbursement to the City. Create invoices in Event Business Management Software (EBMS) Assist with recording, monitoring and reconciling project costs. Monitor and reconcile grant expenditures and reimbursements in project costing. Manage the appropriation, revenue, and expense status of projects, and monitor and assist with preparation of month end reports to ensure adequate funds availability for projects. Prepare revenue and expense reports with budget comparisons and forecasting. Required Qualifications Minimum Education: Eighteen months post high school education in accounting or related field. Minimum Experience: Three years of experience performing duties in accounting and bookkeeping, including working with automated financial systems and analyzing financial reports and accounting documents to verify accuracy. Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered. Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Drug and Alcohol Testing: All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the AFSCME Union. For more information on the terms and conditions of this agreement please visit: AFSCME General Unit - City of Minneapolis Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one (1) month after it has been established. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Knowledge of accounting, bookkeeping, and business principles, office methods and procedures. Knowledge of and ability to create and... For full info follow application link. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
