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Administrative Coordinator - Rush Health - Hybrid

Rush University Medical Center • Chicago, IL • 8h ago

Job Description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Rush Health Administration

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $21.61 - $30.53 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Rush Health is a Clinically Integrated Network with headquarters in Chicago, IL on the Rush University Medical Center main campus.

We are seeking a highly-organized professional to support executive leadership, board governance, and payer collaboration across Rush Health. This role manages Board of Directors and Joint Committee operations, including agenda development, material preparation, meeting facilitation, minutes, governance documentation, and platform management to ensure compliance and executive readiness. The position also provides broad administrative and operational support, coordinating calendars, contracts, purchasing, office logistics, data reconciliation, and cross-team scheduling with leadership, payers, providers, and external partners. Ideal candidates are self-starters, detail-oriented, trusted with confidential information, excel in executive-facing communication, and thrive in a fast-paced, mission-driven healthcare environment.

Summary:

The Administrative Coordinator is central to many of the department wide activities, enabling efficient workflow and the achievement of department goals. With an understanding of the department's strategies and objectives, the Administrative Coordinator is a key to budget, expense, and office management with minimal supervision. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.

Required Job Qualifications:

Bachelor's degree.

Three years of administrative experience.

Excellent organization skills and strong oral and written communication skills.

Proficient with Microsoft Office software.

Flexibility and willingness to perform a variety of tasks.

Ability to work independently and demonstrates the ability to work effectively with a diverse group of people.

Ability to exercise judgment and discretion.

Ability to maintain expected level of customer service.

Ability to prioritize, multi-task, and re-prioritize using time management skills to expeditiously complete assignments and duties.

Responsibilities:

Manages special projects/duties; coordinates and participates in department and project meetings.

Manages department's various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.

Manage the preparation and electronic submission of all grants, proposals, progress reports, and any correspondence related to office activities in compliance with its respective requirements.

Responsible for monitoring cost center fiscal operations. Works with Administrator to conduct budget analysis, prepare annual budget analysis, and implement budget initiatives.

Assists in design and maintenance of necessary databases. Oversees proper maintenance and database entry.

Establishes and implements protocols for policy and procedures according to administrative guidelines. Monitors compliance and evaluates effectiveness.

Provides coordination and administrative support to department. Tasks include management of calendars and meeting requests, coordination/preparation of meeting agendas and materials, the development of PowerPoint presentations and Excel spreadsheet support.

Manage data collection, analysis, creation, and maintenance of databases.

Provides administrative support for the office and staff: answer phones, take messages, maintain electronic calendars. Assist all staff with coordinating meetings as well as record and distribute minutes.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Position Administrative Coordinator - Rush Health - Hybrid

Location US:IL:Chicago

Req ID 25640

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