Administrative Assistant

Siemens Energy • Orlando, FL • 3h ago

A Snapshot of Your Day

We are seeking a proactive and highly organized Administrative Assistant to provide comprehensive support to a dynamic, global team. In this role, you will be in the central point of coordination, responsible for managing administrative tasks and ensuring the smooth and efficient functioning of daily operations. You will handle a wide range of responsibilities, from calendar management to coordinating reporting activities both at a local and global level, acting as a key enabler for the team's success.

How You'll Make an Impact

Facilitate the onboarding and offboarding of team members, ensuring necessary equipment and access are arranged.

Maintain and track headcount records and assist with timesheet reporting and compliance.

Manage and track organization expenses, process invoices, and prepare expense reports (if requested) to ensure policy adherence.

Manage and maintain team calendar for conference room bookings to ensure teams are able to maintain their regularly scheduled rooms throughout the year.

Ensure the team is updated with organizational announcements including new hires, changes in personnel, updates to tools and missing timesheets, changes in organization charts, seating, etc.

Arrange and manage complex domestic and international travel itineraries including flights, accommodation, and ground transportation if required including support of travel VISAs when needed.

Organize and schedule meetings including onsite or offsite workshops/teambuilding events, working with onsite catering or external venues and restaurants as needed.

What You Bring

Associate's degree or equivalent vocational training combined with 4+ years of relevant administrative experience. Bachelor's degree preferred but not required.

Minimum of 2-3 years of experience in an administrative support role, preferably within a corporate or team-based environment.

Good interpersonal skills, effective in communication both written and verbal

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Travel, Expense, and Workforce Management (Fieldglass, SAP) experience is a plus

Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.

About the Team

Gas Services

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Rewards

Career growth and development opportunities; supportive work culture

Company paid Health and wellness benefits

Paid Time Off and paid holidays

401K savings plan with company match

Family building benefits

Parental leave

https://jobs.siemens-energy.com/jobs

Equal Employment Opportunity Statement

Siemens Energy is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local

law.

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