Medical Record Examiner
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Medical Record Examiner
Salary
$24.50 - $35.56 Hourly
Location
Saline, MI
Job Type
Permanent Full Time
Job Number
3920-26-CFP-055-FILL
Department
Health and Human Services - Forensic Center
Opening Date
04/08/2026
Closing Date
4/22/2026 11:59 PM Eastern
Bargaining Unit
UNITED AUTO WORKERS (UAW)
Description
Benefits
Questions
Job Description
The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit ourMDHHS Diversity, Equity, and Inclusion Plan. (https://www.michigan.gov/documents/mdhhs/MDHHS\Diversity\Equity\and\Inclusion\Plan\649033_7.pdf)
This position is responsible for processing requests for collateral records from various outside facilities needed by the Evaluation Unit examiners for completion of court-ordered forensic evaluations for competency and criminal responsibility. This position is responsible for processing incoming records for scanning and importing into the electronic health record system and update examiners/clinicians. This position may be required to respond to all requests for incoming releases of information, making judgments on which releases are legal and proper, following the Michigan Mental Health Code, HIPAA, and other regulatory agency requirements. This position is responsible for validating and complying with court orders for medical records, and fulfilling court-ordered record requests from examiners, attorneys and others who might present a written, compliant Authorization for Disclosure of Records. This position could also be responsible for testifying in court as to the authenticity of forensic record. Work is performed through the application of a body of knowledge related to the methods, practices, procedures, policies, regulations, and laws governing medical record creation, maintenance, and use.
Click here to view thePosition Description (https://MCSC.state.mi.us/AgencyPDFs/MDRCEXMEA62R04012026.pdf)
Click here to view theJob Specification (https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/M/MedicalRecordExaminer.pdf)
To be considered for this position you must:
Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
Meet the Selective Position Requirement (SPR) OR SubClass Code (if applicable).
Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
Attach a cover letter.
If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (http://www.michigan.gov/documents/mdcs/New\Online\Employment\Application\Guide\-\First\Time\User\446027\7.pdf)
Required Education and Experience
Education
Possession of an associate's degree in health information or medical record technology.
Experience
Medical Record Examiner 8
No specific @type or amount is required.
Medical Record Examiner 9
One year of experience equivalent to a Medical Record Examiner 8.
Medical Record Examiner E10
Two years of experience equivalent to a Medical Record Examiner, including one year equivalent to a Medical Record Examiner 9.
Additional Requirements and Information
Certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator.
The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996.
This position is located at the Center for Forensic Psychiatry: 8303 Platt Road, Saline, MI 48176.
Image of the upper and lower peninsula of Michigan with counties outlined and a red highlight on Washtenaw County.
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.
As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.
The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
For questions about this specific position, please email MDHHSVacancies@michigan.gov. Please reference this job posting number in subject line.
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MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
MDRCEXME - Do you possess an associate's degree or higher in health information or medical record technology?
Yes
No
02
MDRCEXME - Do you possess certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator? If so, please attach a copy of your certification in the Licenses/Certifications portion of your profile.
Yes
No
03
MDRCEXME - Please select your level of experience:
None to one year of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards
One to two years of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards.
Two to three years of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards.
04
Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions, such as a reduction in force, need not be reported.) Please select all that apply.
I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I have been suspended without pay within the last two years
I have received a written reprimand within the last two years
I have received an unsatisfactory rating within the last two years
I have signed a last chance agreement with MDHHS within the last two years
I certify that none of the above circumstances apply to me
05
If you selected that you have been dismissed within the last two years, resigned in lieu of dismissal within the last two years, suspended without pay within the last two years, received a written reprimand within the last two years, received an unsatisfactory rating within the last two years, or signed a last chance agreement with MDHHS within the last two years, please provide an explanation below. If none of the above apply to you, please enter 'N/A'.
06
In accordance with state law and federal regulatory requirements, are you willing and able to submit to and pass: a physical examination specific to the ability to perform the physical related functions of this position listed in the position description and other health-related testing and screening such as a Tuberculosis (TB) test, at the time of offer and during the duration of employment?
Yes
No
07
Do you have any objection to being fingerprinted or drug tested?
Yes
No
08
Did you attach a cover letter and a copy of your résumé to your application? (Failure to do so may result in your application being screened out.)
Yes
No
09
Did you attach a copy of an official college/university transcript to your application? (Failure to do so may result in your application being screened out.)
Yes
No
10
Do you have any substantiated cases of abuse or neglect reported on the Michigan Department of Health and Human Services Central Registry?
Yes
No
11
Do you have an Intentional Program Violation from the Department of Health and Human Services?
Yes
No
Required Question
Employer
State of Michigan
Department
Health and Human Services - Forensic Center
Address
Office of Human Resources
8303 Platt Rd.
Saline, Michigan, 48176
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