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Administrative Coordinator I

Sam Houston State University • Huntsville, TX • 21h ago

Department: Facilities Management

Full Time

Open until filled: Yes

Requisition:

202600079S

Educational and Experience Requirement:

Bachelors Degree in Business Administration, Marketing, Management, or related field. Two years relevant administrative assistant experience required. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature and Purpose of Position: Performs administrative support duties for the Vice President of Facilities Management and the Facilities Management Department.

Primary Responsibilities: Performs advanced administrative support functions for the Facilities Management Department. Collects, reconciles, maintains, and analyzes complex data to support departmental operations and reporting. Develops, coordinates, and monitors assigned departmental processes and procedures. Tracks project timelines, identifies potential issues, and communicates concerns to appropriate staff. Prepares, reviews, revises, and distributes a variety of reports, presentations, correspondence, and official documents. Plans, coordinates, and supports departmental events and activities throughout the year. Attends meetings, records minutes, and prepares follow-up documentation as required. Orders, tracks, and maintains departmental supply inventory. Coordinates with vendors regarding orders, returns, discrepancies, and problem resolution. Processes Purchasing Card (P-Card) transactions and monitors expenses for accuracy and compliance. Coordinates travel arrangements for Facilities Management staff as requested. Coordinates and oversees assigned program activities to ensure timely and effective execution. Provides front desk coverage and customer service assistance in the absence of student employees. Assists with the Vice Presidents daily administrative needs, including calendar coordination, meeting attendance, and note-taking, as requested or in the absence of the Executive Assistant. Performs other related duties as assigned.

Other Specifications: Ability to organize, prioritize, and manage multiple projects and responsibilities with strong attention to detail. Ability to adapt to changing priorities and provide support across various functional areas as needed. Requires detailed knowledge of university infrastructure, policies, procedures, and administrative practices. Requires comprehensive knowledge of office systems, software applications, and standard administrative processes. Ability to perform high-volume data entry with a high degree of speed and accuracy. Demonstrated ability to exercise sound judgment, ingenuity, and discretion in daily work activities. Ability to work collaboratively with coworkers, campus partners, and stakeholders while consistently providing a high level of customer service. Regularly engages in routine telephone and electronic communication with employees across multiple departments on campus to obtain or exchange work-related information; may devote approximately 25% to 50% of work time to such interactions. Demonstrated ability to identify and resolve operational issues and recommend process improvements to enhance efficiency and effectiveness.

Position requires driving and operating a University vehicle; therefore, a valid Texas driver license and driving record acceptable to the universitys insurance carrier is required.

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston StateUniversity is an at will employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215.

Physical Address:

Human Resources Department

1831 University Ave, John W. Thomason Bldg. Suite 202

P.O. Box 2356

Huntsville, TX 77341-2356

SHSU Employment Office: (936) 294-1070

Email: Employment@SHSU.edu

Employment Portal: shsu.peopleadmin.com

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