Summary Serves as the Administrative Specialist in a Federal Aviation Administration (FAA) Region, Office of Policy and Strategic Engagement (APL), Office of National Engagement and Regional Administration (ARA). This position directly supports the Regional Administrator (RA) and reports directly to the RA, Deputy RA (DRA), or Supervisory Senior Advisor. The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA. Responsibilities Overall objectives and resources available for projects, studies, or reports are established by the supervisor in collaboration with the Administrative Officer (AO). Incumbent works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary, and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and AO are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility, or effectiveness in meeting requirements or expected results. Assists the AO by completing assigned projects and studies. May serve as a team member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the AO. Provides administrative support at meetings as identified by the RA and DRA. Coordinates conferences and assists with regional programs and other special events. Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA. Serves as back-up to the AO. Assists with all aspects of the AO's work, as directed, in order to perform tasks associated with surges in workload, for continuity of ongoing workload, special projects, and in the AO's absence. Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Maintains the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well are the Administrator's Correspondence office, to ensure controls are answered in a timely manner. Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked. Provides back up administrative liaison support as needed, for assigned responsibilities between the RA's office and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations. Works in a team environment to ensure continuous support coverage for the RA's office. Maintains an awareness of the latest trends in office management and office technology. Performs other duties as assigned. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications FV-G: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to FV-F/GS-9 or Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience: Experience in professional writing; Experience in working in an organization which frequently deals with political issues; Experience using Microsoft Office products to produce produce letters, reports, spreadsheets, databases, presentations, and graphs; Experience in records management and travel coordination. Education This position has a positive education requirement: Applicants must submit a copy of their college or university transcripts(s) and certificates by the closing date of announcement to verify qualifications. If selected, an official transcript will be required prior to appointment. You may upload these documents with your application in USAJOBS or fax it to fax number provided in the announcement (please include announcement number on each page). Failure to do so will result in loss of consideration. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/accreditation. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. Substitution of education or equivalent combinations of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-cler.asp for more information. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements All, some, or none may be interviewed. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each Knowledge, Skills, or Ability, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Qualification requirements must be met by the closing date of this vacancy announcement. Applicants may be asked to verify information on your application for employment with the FAA. This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA
