Administrative Program Specialist-A
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Administrative Program Specialist-A
Salary
$3,127.00 - $6,136.00 Monthly
Location
Hammond, LA
Job Type
Classified
Job Number
62/203270/APSA/04.06.2026-KL
Department
DOTD-Engineering & Operations
Division
District 61- Baton Rouge
Opening Date
04/06/2026
Closing Date
4/13/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
District 62 - Unit 001 - Hammond
At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
About this position
The position serves is the primary procurement assistant for district acquisitions and will serve as the lead of direct work of lower-level employees. Under the direction of the Administrative Program Manager 2, the incumbent is expected to exercise independent judgement and initiative in determining the approach/action to take in nonroutine situations that may arise. This position must possess an extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services and Procedures Manual, to report and document all accounting activities accomplished.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Driving Results:Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Making Accurate Judgments:Makes timely, well-reasoned decisions using available info, @context, and trade-offs.
Managing Resources:Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
Communicating Effectively:Communicates clearly, listens actively, and explains complex ideas well.
Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/
Applicants with experience in inventory control, payroll, purchasing, and accounts payable are encouraged to apply.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Inventory Management
Serves as Property Manager overseeing approximately $19 million in Property Control inventory, including assigning DOTD identification numbers to assets valued at $1,000 or more and maintaining accurate inventory records and reports.
Coordinates and conducts annual inventories, maintains property control logs, and tracks small tools and accountable items valued under $1,000 using spreadsheets/databases.
Manages the disposal process for surplus or damaged property, including preparing ATT forms, coordinating deliveries with LPAA, ensuring proper documentation and signatures, and updating records to remove disposed items from inventory.
Procurement
Serves as District procurement agent, managing requisitions and purchase orders totaling approximately $6.5 million in support of 34 administrative units while ensuring compliance with all District, Agency, and State procurement policies and procedures.
Creates, revises, and maintains purchase orders for goods and services; utilizes SAP, ERP, and SRM systems to ensure accurate processing of transactions, coordinates with internal units, and initiates corrective actions as needed.
Maintains and audits procurement records and inventory data, prepares statistical reports and spreadsheets, and provides analysis and updates to support management decisions, budgeting, and forecasting.
Travel
Serves as Signatory Authority and administers District switchboard operations.
Provides training and guidance to District personnel on procurement, payables, and payroll processes in accordance with Agency policies, procedures, and business manuals.
Position-Specific Details:
Appointment Type:Probational, Promotional, or Detail to Special Duty.
Work Schedule:Work hours are to be determined, Monday - Friday
Compensation: 1,443.20/biweekly Additional pay may be offered to employees with extraordinary qualifications
How To Apply:
No Civil Service test scoreis required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Varetta Spears
Administrative Program Manager 3
Department of Transportation and Development
Phone: 985-375-0104
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
06
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
07
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
09
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
11
MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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