Working Title: Office Administrative Support / Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Children Youth & Families Dept
Job ID : 93370
Location : St. Paul
Telework Eligible : No. This is an in-office position with possible hybrid work.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 4/13/26. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
Date Posted : 04/07/2026
Closing Date : 04/14/2026
Hiring Agency/Seniority Unit : Children Youth & Families Dept / DCYF Central Office AFSCME
Division/Unit : DCY - Central Office / DCYF EAESD Office Services
Work Shift: Day Shift
Work Hours : 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : G
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position carries on-site responsibilities which requires working in the office with possible hybrid work.
The purpose of this position is to provide a combination of office/administrative and operational support for program areas within Economic Assistance & Employment Supports Division (EAESD) with a focus and great emphasis on providing specialized support to the Supplemental Nutrition Assistance Program (SNAP) Quality Control (QC) Team. The incumbent operates within the office and administrative team and assumes responsibility for various administrative functions, and policy and procedures of the office by exercising good judgement and maintaining the normal workflow so the division goals are met. Other duties are varied and may change depending on division priorities.
Responsibilities include:
Provide specialized operational support to the SNAP QC team
Independently perform administrative and office support duties for EAESD staff
Maintain an office system to help prioritize work and meet the administrative needs of the division
Complete division Electronic Inter Office Requisition(s) (EIORs)
Assist in the scanning, filing, storage, retention, and disposition of EAESD records utilizing the agency record retention management policy and procedures.
Maintain a filing system for division records in accordance with agency/division record retention schedules
Other duties as assigned
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Customer services skills sufficient to maintain effective working relationships within an organization with multiple programs and the public as well as persons of diverse backgrounds.
Database management skills sufficient to use technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones and video conferencing such Microsoft Teams, Zoom and Webex.
Administrative skills sufficient to scan and edit documents using Adobe Acrobat or similar software
Administrative and office skills sufficient to schedule meetings, manage emails and edit documents.
Data entry skills sufficient to create database records and update entries on databases and retrieve/locate information.
English language skills sufficient to read, write, and communicate clearly.
Leadwork skills sufficient to develop administrative processes and respond independently to a wide range of technical questions.
Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries
Preferred Qualifications
Experience supporting hiring processes, including coordinating interviews, managing scheduling, communicating with candidates, and hiring team
Experience using Customer Relationship Management (CRM) systems
Experience providing administrative support as an administrative assistant supporting multiple managers
Knowledge of state government and policie s, particularly with the SNAP program.
Variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
Reference check
Criminal Background check
Fingerprinting check (MNJIS/CJIS)
Driver's License Check
Personnel File Review: all current and former public sector employees
Additional assessment may be required during the interview process
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
