Project Administrative Coordinator

Calista Corporation • Fairbanks, AK • 18h ago

Brice Incorporated

Regular

Pay Range: $26 - $30 per hour

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Incorporated do?

Brice Inc. has been tackling Alaska's most challenging construction projects since 1961. We integrate civil construction, marine transportation, equipment operations, and quarry resources to complete projects in remote locations throughout the state. Our projects range from airport improvements on isolated islands to erosion control initiatives above the Arctic Circle. You'll develop exceptional problem-solving skills while helping us build essential infrastructure that strengthens communities from the Aleutians to the North Slope.

Brice Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Project Administrative Coordinator, you will work onsite in Fairbanks, Alaska and provide administrative and operational support to the Project Administrative Manager and project teams to ensure efficient project administration and office operations. You will assist with maintaining organized project documentation, coordinating administrative processes, and supporting compliance and reporting requirements associated with construction projects. The role also supports general office operations, communication flow, and logistical coordination to help ensure project teams have the administrative resources needed to operate effectively. You will serve as a key support role between project teams, subcontractors, vendors, and internal departments to help maintain accurate records, timely documentation, and efficient project administration throughout the project lifecycle.

How will you do it?

Provide direct administrative support to the Project Administrative Manager and project teams.

Provide front desk support as needed, including greeting visitors, answering incoming phone calls, and directing inquiries when reception coverage is unavailable.

Assist with project setup and closeout activities, including organizing job files and maintaining project documentation.

Support union onboarding and offboarding processes under the direction of the Project

Administrative Manager.

Maintain organized paper and electronic filing systems for project and administrative records.

Assist with the preparation, routing, and tracking of project documentation.

Assist with Disadvantaged Business Enterprise (DBE) good-faith effort documentation in support of project estimates.

Support preparation and tracking of subcontractor and vendor documentation as directed.

Assist with maintaining project logs and administrative tracking documents.

Coordinate incoming and outgoing project-related paperwork and inter-office communications.

Sort and distribute incoming mail and prepare outgoing packages.

Track, order, organize, and restock office and project supplies.

Maintain company contact lists, project directories, and administrative records.

Assist with data entry related to project documentation, compliance records, and administrative logs.

Assist with travel arrangements, including hotels, airfare, and rental vehicles.

Coordinate conference room scheduling and assist with meeting preparation.

Perform general administrative duties including copying, scanning, mailing, and document management.

Assist with errands and deliveries as needed.

Maintain office common areas in an orderly and professional manner.

Plan, coordinate, and prioritize multiple assignments simultaneously.

Assist with tracking project insurance certificates, subcontractor compliance documentation, and vendor qualification records as directed.

Support the preparation and organization of project compliance documentation, including certified payroll records, lien waivers, and subcontractor documentation when required.

Assist with coordination of project startup documentation, including project folders, contact lists, and administrative checklists.

Maintain confidentiality of company, project, employee, and subcontractor information.

Assist project teams with preparation of reports, meeting minutes, and project correspondence as requested.

Work in a constant state of alertness and in a safe manner.

Perform other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory

responsibilities.

Knowledge, Skills and Abilities[]{style="background

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