Administrative Assistant

Robert Half • Maitland, FL • 6h ago

Description

We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization.

Responsibilities:

Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.

Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.

Organize and oversee project site and office events to ensure seamless execution.

Manage incoming and outgoing mail distribution and maintain office supply inventory.

Maintain both physical and digital records in compliance with established retention guidelines.

Provide reception coverage and prepare data in various formats as needed.

Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.

Ensure audit compliance by maintaining accurate and up-to-date records.

Perform additional administrative duties as assigned to support team operations.

Requirements - At least 1 year of experience in administrative or accounting support roles.

Proficiency in managing accounts payable, coding invoices, and performing bank reconciliations.

Familiarity with Concur and other expense reporting systems.

Strong organizational skills, including the ability to coordinate schedules and manage purchasing functions.

Experience with budgeting, expense accruals, and billing processes.

Ability to handle mail distribution, maintain office supplies, and manage electronic and physical records.

Excellent communication skills, with the ability to provide receptionist support and assist with applicant screenings.

Knowledge of audit compliance procedures and record maintenance.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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