Accounts Payable Specialist

Construction Specialties, Inc. • Muncy, PA • 3h ago

Accounts Payable Specialist - ( 260004R )

Description

SCOPE OF POSITION:

Using established guidelines, this position is responsible to ensure that all accounts are properly paid, and that all invoices are posted to provide accurate management reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

Manage all facets of the payment cycle including facilitating vendor setup, invoice entry, document retention, routine payment runs and related reporting.

Liase with treasury & accounting on payment process, issue resolution and account coding.

Coordinate with third party check issuer for routine matters as well as special projects / enhancements.

Match vendor invoices with receiving report data and purchase orders, check and verify for discrepancies and gather necessary approvals for payment.

Produce vendor detail reporting for tax and accounting purposes.

Maintain vendor files including collection of W9 and other vendor setup/maintenance documents.

Coordinate 1099 reporting on an annual basis to vendors as well as the IRS & local taxing authorities.

Reconcile outgoing funds to payment runs ensuring accuracy & completeness.

Coordinate the payment of commissions to third party agents.

Respond to inquiries from vendors on matters relating to invoice discrepancies.

Pursue opportunities to optimize working capital through payment terms and vendor discounts.

Code payable invoices with correct general ledger account codes to ensure proper entry.

Communicate with purchasing, departments & accounting on transactions, coding and vendor issues.

Coordinate banking details including interface between ERP and Banks, positive pay process, check image retrieval, cancelling checks, etc.

Organize and file all invoices and checks to properly maintain an orderly and accurate filing system.

Assumes additional related responsibilities as required.

Performs all other duties assigned by management.

Qualifications

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)

3 - 5 years of experience in Accounts Payable

High School diploma or GED

Understanding of generally accepted accounting principles and practices as they relate to invoice payments

Must be flexible, organized and able to work under time constraints and deadlines

Proficient in Microsoft Office

ERP system experience required (Microsoft Dynamics, Oracle, etc.)

Primary Location : US-PA-Muncy

: Finance

Travel : Yes, 10 % of the Time

Employee Type: : Full-Time Regular

Req ID: 260004R

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