Administrative Assistant III - Psychology

Wesleyan University • Middletown, CT • 4h ago

Reporting to the Chair of the Psychology Department, the Administrative Assistant is responsible for providing administrative support to the faculty, staff and students in the department.

Responsibilities include:

Provide support for faculty searches, tenure and promotion cases, colloquia, and special projects as needed.

Maintain confidential files for faculty, department, and programs.

Assist with the preparation of annual reports; write correspondence and memorandums; create flyers, brochures, newsletters, etc.

Maintain databases and generate reports and mailing lists; maintain calendars and organize meetings; manage office correspondence and procedures; and greet and work with students, faculty, visitors, and other constituencies.

Provide brief weekly updates to chair and faculty on departmental issues.

Coordinate logistics for speakers, colloquia, receptions, and other department events, including scheduling, publicity, room reservations, travel and catering arrangements, and related activities.

Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.

Provide support to the undergraduate program: review major requirements, assist with the major declaration process, assign advisors to student majors, and update and maintain confidential student records.

Coordinate the department's annual prize nominations and awards.

Provide support to the BA/MA program, serve as point of contact for students, update the graduate manual yearly.

Update and maintain Department website and departmental correspondence and archives on Sharepoint.

Hire, assign tasks to and manage office student workers.

Serve as building steward: submit work orders, building access, office set-ups, mail delivery, and assist with maintaining departmental copiers.

Coordinates with the department's Budget Coordinator on projects as needed.

Other duties as assigned.

On Campus:

This position is required to work on campus.

The position is in the Secretarial/Clerical bargaining unit and works 35 hours per week for 52 weeks per year.

Minimum Qualifications:

Associate Degree and two years related experience or an equivalent combination, of education, training and experience.

Demonstrated attention to detail.

Demonstrated expertise in Word, Excel and Email.

Previous experience using webpage management applications and document servers such as SharePoint.

Proven ability to manage multiple tasks and meet deadlines.

Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds

Preferred Qualifications:

Previous Slate experience.

Position is open until filled. For full consideration please apply by April 22nd when first review of applications will begin.

Compensation: $26.54-$31.51

Work Location: On Campus

All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University's Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.

In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.

Working at Wesleyan (https://www.wesleyan.edu/hr/careers/index.html)

Benefits

FAQs (https://www.wesleyan.edu/hr/careers/faq.html)

Internal applicants

If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!

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