Senior Administrative Assistant

Wells Fargo • Nashville, TN • 3h ago

About this role:

We are seeking a proactive, execution focused Senior Administrative Assistant to partner closely with leaders and team members. In addition to administrative support, this role provides meaningful lift through project execution, reporting, events and marketing coordination, and business operations that enhance banker efficiency and client impact.

In this role you will:

Serve as the operational point person for a team, ensuring seamless coordination across offices and partners.

Identify opportunities to reduce administrative tasks Leaders and Relationship Managers and improve workflow efficiency, including support with scorecard management, business reviews, and pipeline materials.

Execute special projects and business initiatives on behalf of leadership, delivering clear, actionable reporting and insights.

Prepare reporting and dashboards using Excel, PowerPoint, and Microsoft Copilot; source and pull data from ProfitView and other internal systems.

Maintain and update operational scorecards, ensuring accuracy, timeliness, and clear visibility for leadership.

Partner with CSMs and RAs to ensure data integrity and ask them to submit corrections where needed.

Conduct light research and analysis to support market strategy and client engagement efforts.

Manage scheduling, calendar coordination, and meeting logistics for key leaders as needed.

Partner closely with other Executive Specialists and Administrative Assistants to ensure smooth and consistent operational alignment across the line of business.

Coordinate events and internal/external marketing tasks, materials, and communications in collaboration with the broader Commercial Banking team.

Assist with client facing and internal communications, ensuring brand and messaging consistency.

Support event planning coordination, executive briefings, and follow up materials.

Submit expense reports for director-level employees and above.

Required Qualifications:

2+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

Experience in banking, financial services, or a business operations/support role preferred.

Demonstrated ability to manage multiple priorities, meet deadlines, and maintain exceptional organization and accuracy.

Strong proficiency in Excel, PowerPoint, and Microsoft 365; Copilot experience.

Proven ability to manage multiple deadlines and coordinate with cross-functional partners.

Strong critical thinking skills with the ability to anticipate needs, connect information, and propose practical solutions.

Excellent communication and relationship building skills; comfortable partnering across teams and levels.

Proven ability to work independently, take initiative, and maintain a high level of confidentiality and professionalism.

Comfortable working in a fast-paced environment with shifting priorities.

Job Expectation:

This position is not eligible for Visa sponsorship

Ability to travel up to 10%

Specific compliance policies may apply regarding outside activities or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process

Posting Location:

230 4th Ave N. NASHVILLE, TN 37219

@RWF22

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (https://www.wellsfargojobs.com/en/diversity/disability-inclusion/) .

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy (https://www.wellsfargojobs.com/en/wells-fargo-drug-and-alcohol-policy) to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Req Number: R-532637

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