Office Manager, Middle School JobID: 14402
Position Type:
School-Based Support/ Office Manager, Middle School
Date Posted:
3/31/2026
Location:
Northglenn Middle School
Closing Date:
04/03/2026
GRADE: G13 (Hourly Range/Step 1 - Step 8: $22.90 - $28.23)
MINIMUM HOURLY RATE: $22.90
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 10
JOB CODE: 1302
POSITION TYPE: REPLACEMENT ? PERMANENT/REGULAR
LOCATION: THORNTON, CO.
Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.
SUMMARY:Responsible for the smooth and efficient operation of the middle school administrative office. Provide administrative assistance, through the use of district information technology systems, to the Principal, administrators, office and school staff and students by answering/screening phone calls, monitoring staff time and attendance, managing the school's financial records and transactions, performing various personnel management functions, handling confidential information, receiving and responding to inquiries and requests, supervising office staff, managing crisis situations and preparing correspondence and other written communication. Perform administrative support duties for middle school athletics.
ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Frequency and percentage of time may vary based on building assignment.
JOB TASK DESCRIPTIONS:
Responsible for the collection, activity, accounting and reporting of funds for all activities, fees and fines through use of district information technology systems. Including scheduling/approving all building activity requests, scheduling building requests. Schedule busses for activities. Coordinates event/fundraiser/PTO coordination. Collect and count monies; prepare and make bank deposits; create and submit reports to school and/or Financial Services. Create and submit vouchers and reimbursements to Financial Services for transactions not covered by purchasing card or district financial system. Registering staff for conferences and other trainings
Through the use of district information technology systems, perform duties creating and monitoring the general fund, pupil activity fund, athletic fund, etc.; placing warehouse orders; purchasing unique items from vendors; creating reports; reconciling budgets; and notifying others of available funds. Assist with the school budget process by preparing and distributing departmental budget request packets, collecting and totaling requests, determining balances available for operational costs, attending budget meetings, utilizing reports to determine and submit budget carryover balances and submitting final budget and account numbers to Financial Services.
Responsible for review, approval and verification of reported time in district time and labor system. May prepare and analyze time and labor reports and complete paperwork for payment of stipends and other pay. Responsible for data input and report extractions, through use of district technology systems, including extra duty pay, absences and preparing payroll. .Monitor the automated substitute management system to ensure substitute assignments, responsible for obtaining in-house coverage to ensure all classes are covered for the day, track daily absences. Maintaining Time and Labor which requires making corrections daily and approving time weekly.
Perform purchasing card requisitions, through use of district information technology systems, including placing orders for materials, supplies or equipment online or over the phone; receiving, inventorying; and directing incoming shipments; maintaining and organizing invoices and packing slips; and reconciling purchases online through district purchasing system and/or outside vendors by charging purchases to the appropriate accounts. Create and submit system reports and receipts/invoices to Financial Services.
Provides comprehensive administrative support to the Middle School Principal, administrators, and staff. This includes answering phones, preparing documents and correspondence, coordinating school activities and meetings, managing filing systems, processing mail, providing information regarding district policies, and monitoring students in the office. Lead, train, and assist office support staff, manage building key and access card issuance, create ID cards, provide services to the school community, respond to inquiries, and assist students in the health clinic and provide backup coverage in the office, as needed.
Perform site personnel functions including recording and routing professional leave forms for certified staff; completing, submitting and coordinating workers' compensation claims; maintaining yearly evaluation schedules and preparing evaluation packets; word processing Principal's evaluations; creating and maintaining employee personnel files;; and providing input into classified employee evaluations. Coordinate and/or assist with the hiring process including screening and onboarding, maintaining personnel data and files through the use of district technology systems. Organize and screen applications and prepare and submit final hiring information to Human Resources for approval. Maintain and update all personnel changes, including FTE changes, resignations, and terminations, leave of absences, transfers and retirements. Administrative support for middle school sports.
Perform other duties as assigned.
EDUCATION AND RELATED WORK EXPERIENCE:
High school diploma or equivalent.
Must be a minimum of 18 years old.
Minimum of four years of experience in clerical support positions school experience preferred. Office management experience preferred.
Experience working with middle school students preferred.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
Criminal background check required for hire.
CPR and First Aid certifications preferred.
District RN Medication and Procedure Delegation and Health Aide training may be required.
APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to the number of work experience credit or service years. See our Classified Salary Schedule (https://resources.finalsite.net/images/v1717020448/adams12org/dcipnzi4x7ugaiozstwe/2024-25ClassifiedSalarySchedule.pdf) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. (https://resources.finalsite.net/images/v1692999330/adams12org/zqldeewjdfyjcnfktcob/ClassMasterAgreement.pdf)
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see ourBenefits Overview. (https://www.adams12.org/our-district/human-resources/benefits-overview)
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/25
