Accounting Control Specialist

SUNY Westchester Community College • Valhalla, NY • 1h ago

Location: Valhalla, NY Category: Staff Positions Posted On: Tue Mar 31 2026 Job Description:

The Accounting Control Specialist position is critical to the institution as it coordinates, organizes, and performs complex, timely account-keeping procedures to ensure efficient processing. The incumbent's responsibilities include completing refunds online and checking refunds for the entire college, coordinating book voucher payments with the bookstore and Financial Aid, and Posting Financial Aid disbursements.

As part of the multifaceted responsibilities across departments, the Accounting Control Specialist aligns with the Bursar, Financial Aid, and Registration to ensure that students are identified as eligible for book vouchers. Coordination is required with Financial Aid to ensure disbursements are reconciled and posted accurately and timely.

The incumbent:

Completes registration for Financial Aid Deferments, Good faith Deferments and DSS Deferments.

Assures that all TAP awards are certified by the Registrar's office. Enters all certified TAP awards into PeopleSoft system.

Monitors and analyzes monthly TAP information lists received from NYS Higher Education Services Corp.

Process Good faith payments, requests for Scholarship payments, GSS checks to and from students, foundation billing for Scholarships.

Monitors the Financial Aid awards that are entered in the Financial Aid Office to make sure that these awards pass over to the Business Office before processing refunds.

Audit TAP rosters to verify that it agrees with the student's account.

Audits remittance advice against TAP roster if there are approved changes, enters the changes on the student account before refund checks can be issued.

Contacts students directly to discuss problems concerning their refunds.

Prepares the authorized book cards for those students with Financial Aid.

Coordinates book charges with the bookstore.

Enters book card charges on student Aid accounts.

Data entry for Financial Aid amounts to be disbursed to students, the College and the bookstore.

Verify Emergency loan requests for students.

Generates report for book charges on student Aid accounts.

Audits attendance for credit load, and for class withdrawal prior to distribution of Financial Aid checks.

Distributes Financial Aid refund checks to eligible students.

Verifies that Financial Aid loan forms are properly signed for charges that are incurred by students.

Process on-line credit card refunds.

Process Student sponsor/scholarship refunds.

Process general student refunds.

Job Requirements:

REQUIRED QUALIFICATIONS: This is a Civil Service position. The final candidate will be required to take and pass the Civil Service Exam. It is required that the successful candidate has a high school or equivalency diploma and five years of experience where the primary function of the position was financial recordkeeping or bookkeeping, two years of which must have involved the use of automated systems.

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS: It is preferred that the candidate possess:

A Bachelor's degree

Knowledge of PeopleSoft

Additional Information:

POSITION EFFECTIVE: The position will remain open until filled.

WORK SCHEDULE: The work schedule is Monday through Friday 9:00 am - 5:00 pm.

SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

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