Administrative Assistant - Santa Fe, NM

Anywhere Real Estate • Santa Fe, NM • 2h ago

Assist sales associates with various inquiries; act as a liaison between sales associates and staff/company

Enter and maintain all pending and closed escrow/sales reports in the company's database - plus checking all main office files for correct paperwork and signatures when placed under contract

Provide support to Brokerage Manager including providing reports, files and escrows

Process commission checks through real estate commission tracking system

Maintain sales associate licensing and process required paperwork

Helps with A/R entry for monthly fees

Process all other payables (T&E, vendor billing, non-marketing billing)

Maintain all office records and files (transaction files, sales associate files, etc.)

Guide, assist and act as a point-of-contact for office staff

Manage and maintain office equipment, supplies and forms; coordinate installation and repairs

Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup

Other duties as assigned by management to assist in the operation of the office/department

Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas

Back up staff positions when time off is taken

Prepare statistics for office meetings and/or listing presentations

Job Requirements:

Bachelor's Degree in business, office administration or equivalent years of experience.

Three or more years' experience in a customer centric business environment with administrative responsibility for office operations.

Real Estate background preferred

Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.

Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS

Creative problem-solving skills.

Strong customer service skills with excellent communication skills, both verbal and written.

Ability to interact successfully with both internal and external customers at all levels.

Ability to multitask, prioritize and be flexible with changing business needs in a team environment.

Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world's most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby's auction house. Sotheby's International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) ? (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate?Better Homes and Gardens® Real Estate (https://www.bhgre.com/) ,?Century 21® (https://www.century21.com/) ,?Coldwell Banker® (https://www.coldwellbanker.com/) ,?Coldwell Banker Commercial® (https://www.cbcworldwide.com/) ,?Corcoran® (https://www.corcoran.com/) ,?ERA® (https://www.era.com/) , and?Sotheby's International Realty® (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move - your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) .

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

Great Place to Work

Forbes World's Best Employers

Newsweek World's Most Trustworthy Companies

Ethisphere World's Most Ethical Companies

EEO Statement: EOE including disability/veteran

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